SAN FRANCISCO PUBLIC LIBRARY COMMISSION

 

Minutes of the Regular Meeting of April 16, 2009

 

(As amended and approved at the Regular Meeting of May 7, 2009)

 

The San Francisco Public Library Commission held a regular meeting on Thursday, April 16, 2009, in the Koret Auditorium, Main Library.

 

The meeting was called to order at 4:30 pm.

 

Commissioners present: Del Portillo, Harris, Lee and Munson,

 

Commissioners excused:† President Gomez

 

Commissioner Kane arrived at 4:38 pm.

 

Commissioner Chin arrived at 4:52 pm.

 

AGENDA ITEM NO. 1 PUBLIC COMMENT

 

An anonymous citizen said the President of the Commission has mentioned several times that a deluge of document requests to the Secretary to the Commission has had a deleterious effect on the Minutes.† He said the Libraryís policy on public records requests has caused many problems.

 

Peter Warfield said going through the Custodian of Records/Secretary to the Commission makes it extremely complicated to get information.† He said there have been multiple different stories about the Park Branch and how many different feet of shelving exist in the branch. †He said the Library has refused to directly answer how the various figures were derived and why they were different.

 

Sue Cauthen, Chair Library Citizens Advisory Committee, said the LCAC met last night and had a discussion regarding the budget.† She said they heard from representatives from the Controllerís Office, the Mayorís Office and the Library.† She said the previous recommendation from LCAC was for the Library to make immediate cuts, but they will be looking at additional recommendations.

 

AGENDA ITEM NO. 2. BRANCH LIBRARY IMPROVEMENT PROGRAM SCHEDULE CHANGES

 

Jill Bourne, Deputy City Librarian, said the City Librarianís memorandum dated April 13, 2009 outlines the proposed Branch Library Improvement Program Schedule Changes.† She said they are requesting a two-month time extension for the Ingleside Branch with the expected opening of that branch in September, 2009.† She said there are no additional costs associated with the time extension, however, there are costs associated with errors and omission, which DPW is currently negotiating and evaluating.† She said they are requesting three months be added to the schedule of the Park Branch with no added cost to the project.† She said due to restoration to the historic building faÁade of the Presidio Branch they are requesting that four months be added to the project schedule.† She said estimated costs for the historic preservation of the building exterior are being prepared for the May 21, 2009 Library Commission meeting.† Finally she said the Richmond Branch will be opening two months ahead of schedule so they are asking that the schedule reflect that change.

 

Public Comment

 

An anonymous citizen said this is recognition that there now is a real schedule for the projects.† He said there are questions regarding the delays for the Park Branch. He said he didnít understand why they were adding three months to the schedule when the delay is actually two months.

 

Joey Cain, President, Haight Asbury Neighborhood Council (HANC), said they have formed a neighborhood task force to help find an alternative replacement site while the Park Branch is closed.† He said HANC would like to see the closing postponed past October 29, the 100th anniversary of the Park Branch.† He said HANC is interested in the further design changes to the branch.

 

Peter Warfield said some of the changes seem to incorporate additional benefits to the community.† He said the extension of three months to the Park Branch is very disturbing and he said as far as he knows there are no changes.† He said he would like to have the reason for that clarified.

 

Commission Discussion

 

Commissioner Kane said there isnít anything that can be done about the schedule change for Ingleside.† He said it is great news Richmond will be opening early.† He said the schedule change for Presidio will save money in the long run by doing the exterior work at the same time as the interior renovation.† He said it seems clear the intent for the schedule change on the Park Branch was in part to keep the branch open until after the anniversary party.† He said he worries that delays cause indirect costs.

 

Jill Bourne, Deputy City Librarian said all of our projects are active at this time.† She said by delaying the schedule for Park by three months, the project is still a one year project.† She said it will simply start three months later and open three months later than the current schedule.†

 

Lena Chen, Bond Program Manager, said the delay in the Park Branch project should not have any impacts on other projects.

 

Commissioner Del Portillo said she wanted to make sure the community understood that the Park Branch will still be closed for a year and that it will just be closing later in part because of the 100th anniversary celebration the community wants to have.

 

Motion:† By Commissioner Lee, seconded by Commissioner Del Portillo, to approve four schedule changes: two month time extension for the Ingleside Branch, three month time extension for the Park Branch; four month time extension for the Presidio Branch and moving up the Richmond Branch schedule by two months as outlined in the City Librarianís memo dated April 13, 2009.

 

Action:† AYES 6-0: (Chin, Del Portillo, Harris, Kane, Lee and Munson).

 

AGENDA ITEM NO. 3. BOND PROGRAM MANAGERíS REPORT

 

Lena Chen, Bond Program Manager, said there are no informational reports this month or special reports. She said there are no changes to the approved budget.† As of 10/16/08 the approved budget was $153,110,196.† She said the City has sold its first series of Revenue Bonds in the amount of $34,265,000.† Over $29 million will be added to the program to fund six upcoming projects:† Anza, Merced, Ortega, Golden Gate Valley, Bayview and North Beach.† She said they are in the process of confirming bond use requirements with the Controllerís Office and in May they anticipate coming back to the Commission with a program budget increase.† She said the changes just approved by the Commission will be added to next monthís schedule report.†† She showed photographs and gave reports on projects in construction: Richmond which will open Saturday May 16, 2009; Ingleside; Bernal Heights, Eureka Valley, Potrero and Parkside. †She gave an update on projects in Bid/Award: Visitacion Valley; Anza; Ortega; and Merced.† She gave an update on projects in design: Bayview; Park; Presidio; Golden Gate Valley and North Beach.† She said there is a Bayview Public Art reception on April 29.

 

Public Comment

 

An anonymous citizen said it was confusing that staff said that the three months added to the schedule for the Park Branch did not mean a three month delay in construction but the four months added to Presidio did mean a four month delay.† He said it wasnít clear what the issues were causing the two month delay to the Ingleside Branch.† He said staff has not reported on how many branches will be closed at any one time.

 

Peter Warfield said it would have been nice if this report had mentioned the changes to the schedule.† He said it was unfortunate that the reason for the three month delay for the Park Branch was not clearly stated.†

Commission Discussion

 

Commissioner Chin asked about the roof for the Ingleside Branch and how the area between the two roof lines will be maintained.

 

Jill Bourne, Deputy City Librarian said the staff would report back to the Commission with that information.

Commissioner Kane said the delay on the Ingleside Branch was caused by a construction delay.† He said the Park Branch schedule is shifting three months so that it will close three months later and open three months later.† He said he understood that there was not a delay in the actual time for construction.† He asked if there was any danger from the existing conditions at Presidio.†

 

Roberto Lombardi, Facilities Director, said there is deterioration in the ceiling over the entryway.† He said facilities staff has removed loose material and there does not appear to be any danger.† He said as a precaution they may install a small wood scaffold in the entryway.

 

Commissioner Kane said it was great news that projects are coming in under budget.

 

Jill Bourne, Deputy City Librarian, said for the Visitacion Valley Branch the apparent low bidder is under but very close to budget.† She said three of the four bidders for the Ortega Branch were significantly under budget.

 

Commissioner Lee said a year ago most of the projects were over budget.† He said he thought the streamlining of the process and project management are significant reasons for the projects coming in under budget.

 

Vice-President Munson said the downturn in the economy helps with the low bids as well.

 

AGENDA ITEM NO. 4. APPROVAL OF THE MINUTES OF MARCH 19, 2009

 

Public Comment

 

An anonymous citizen said his comments under public comment about National Sunshine Week and a quotation by Louis Brandeis left out the meaning of his comments.† He said nothing indicates in the minutes that the President of the Commission tried to shut Peter Warfield up with respect to comments relative to the library.† He said on page 6 it was not reflected that President Gomez said the Secretary had been deluged by document requests and we were lucky to have minutes at all. ††

††

Peter Warfield said his public comment under Item No. 1 left out a sentence which he thinks should be added: ďPeter Warfield began to talk about the renovation planning process for Park Branch Library but was ruled out of order by the Commission President.Ē† He said he changed course on his comments because he was interrupted five times by the President who would not allow him to speak about the planning process for the Park Branch despite his efforts to point out that the item that was on the agenda later was on the Park Branch Peer Review.† He said his comments on page 3 were misrepresented and he would like to see that changed.†

 

Commission Discussion

 

Commissioner Chin thanked the Secretary for her continued efforts to make the minutes succinct.

 

Motion:† By Commissioner Lee, seconded by Commissioner Chin, to approve the minutes of the regular meeting of March 19, 2009.

Action:† AYES 6-0: (Chin, Del Portillo, Harris, Kane, Lee and Munson).

 

AGENDA ITEM NO. 5. ADJOURNMENT

 

An anonymous citizen said the Commission acknowledges significant contributions by individuals when they have passed away.† He said Judith Krug was a librarian and anti-censorship activist. She was appointed as the Director of the American Library Associationís Office for Intellectual Freedom in 1967 and Executive Director of the Freedom to Read Foundation in 1969.† She was a cofounder of Banned Books Week in 1982.† She passed away on April 11, 2009 and he suggested the Commission adjourn in her honor.

 

Peter Warfield said that Judith Krug also served on a whole range of committees and bodies that advanced issues related to libraries so he would agree with the previous speakerís suggestion to adjourn in her honor.

 

Melissa Riley urged the Commission to adjourn in honor of Judith Krug.

 

Motion:† By Commissioner Chin, seconded by Commissioner Del Portillo to adjourn the regular meeting of April 19, 2009 in honor of Judith Krug.†

 

Action:† AYES 6-0: (Chin, Del Portillo, Harris, Kane, Lee and Munson).

 

The meeting adjourned at 5:38 pm.

 

Sue Blackman

Commission Secretary

 

Please note:† Copies of commission minutes and handouts are available in the office of the secretary of the San Francisco Public Library Commission, 6th floor, Main Library, 100 Larkin Street, San Francisco, CA 94102-4733.

 

Explanatory documents:† Copies of listed explanatory documents are available as follows:† (1) from the commission secretary/custodian of records, 6th floor, Main Library; (2) in the rear of Koret Auditorium immediately prior to, and during, the meeting; and (3), to the extent possible, on the Public Libraryís website http://sfpl.org.† Additional materials not listed as explanatory documents on this agenda, if any, that are distributed to library commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance Sections 67.9, 67.28(b), and 67.28(d).