SAN FRANCISCO PUBLIC LIBRARY COMMISSION

 

Minutes of the regular meeting of Thursday, April 20, 2006. (As approved June 15, 2006)

The San Francisco Public Library Commission held a regular meeting on Thursday, April 20, 2006 in the Koret Auditorium, Main Library.

 

The meeting was called to order by President Higueras at 4:20pm.

 

Commissioners present: Bautista, Chin, Coulter, Higueras, Gomez, and Kane.

Commissioner Munson was excused attendance.

A quorum was present.

 

 

AGENDA ITEM #1 PUBLIC COMMENT

 

 

An anonymous member of the public spoke about: welcoming the new Library Commissioner; about an article in “Designer/Builder” magazine entitled “Libraries in retreat”; voiced criticisms of the Main Library; and expressed regret at the “new model” being pursued by libraries.

 

Mr. John MacAfee, Friends of the Library, spoke about: Commissioner Gomez’s participation in the 10th Annual Library Laureates Dinner; about Friend’s support for this year’s “Library Lobby Day” in Sacramento; and informed the Library Commission about upcoming Neighborhood Library Capital Campaign events.

 

Mr. Peter Warfield commented: welcoming the new Library Commissioner; discussed the “Designer/Builder” magazine article previously referenced; reported that the Board of Supervisor’s Library Citizen’s Advisory Committee had made recommendations for Main Library improvement; and called attention to a recent San Francisco Bay Guardian editorial concerning James Chaffee and discussing Sunshine Ordinance related issues.

 

Ms. Donna Bero, Executive Director of the Friends of the Library spoke about: the Commission’s open and welcoming processes; discussed a recent American Libraries Association survey that demonstrated strong public support for libraries; and called attention to the new Poet Laureate’s inauguration and Poet Laureate Jack Hirschman’s plans to conduct poetry events across the City.

 

Mr. Jim Van Buskirk, local author, 2006 Library Laureate, and Hormel Center Librarian, spoke about: the launching of his new book, Celluloid San Francisco; about the 10th Annual Library Laureates Dinner benefiting the Library; noted its 1906 Earthquake and Fire Centennial theme; and called attention to the 35 Bay Area authors being honored at this annual benefit which raised funds for our libraries.

 

 

 

AGENDA ITEM #2 TRIBUTE TO DEPUTY CITY LIBRARIAN PAUL UNDERWOOD

 

President Higueras described Deputy City Librarian Paul Underwood’s distinguished professional career and experience as a librarian and library manager and his exemplary public service while serving the people of San Francisco as Deputy City Librarian and as Acting City Librarian from July 2004 until April 2oo5. The Commission President in particular called attention to his skillful leadership of the Branch Library Improvement Program (BLIP) and the obtaining of Proposition 14 grant funds and well as overseeing the establishment of the Library’s Support Services Center. President Higueras then read the text of the proposed resolution in Mr. Underwood’s honor, (copy attached).

 

Public comment on AGENDA ITEM #2 TRIBUTE TO DEPUTY CITY LIBRARIAN PAUL UNDERWOOD

 

Ms. Donna Bero, Executive Director of the Friends of the Library discussed: Deputy City Librarian Paul Underwood’s support and encouragement given her when she became the Friend’s Executive Director; his skillful and gracious introduction of her to the world of libraries; and noted that all regretted his leaving, but was happy he would continue to serve as a returning retiree.

 

Commission discussion of AGENDA ITEM #2 TRIBUTE TO DEPUTY CITY LIBRARIAN PAUL UNDERWOOD

 

President Higueras presented the Commission’s Resolution in his honor to retiring Deputy City Librarian Paul Underwood. Mr. Underwood thanked the Commissioners noting that he was surprised and pleased to be so honored. The Deputy City Librarian called attention to the support and assistance that he had received during his tenure from library staff, noting in particular that of Marilyn Thompson and Mindy Linetzky of the BLIP. The Deputy City Librarian also highlighted the tremendous support provided by the Friends of the Library in obtaining the Proposition 14 grant funds.

 

Mr. Underwood recalled his decades of service as a Librarian beginning in Michigan at 15 and retiring here in California at 58. Mr. Underwood recounted his rich and varied career in libraries, noting in particular his early positions in the Midwest, his relocation to California in 1979, his work designing bookmobiles for the Los Angeles County Library, his relocation to San Francisco 1984,  his work in San Mateo County, and since 2001 his work as Deputy City Librarian at the San Francisco Public Library, calling attention to the team effort that achieved great success in winning Proposition 14 grant funding for the Richmond and Ingleside Branch Libraries. Mr. Underwood noted that although retired he would be returning part time to ease the transition and remain involved. Mr. Underwood then acknowledged his Partner Ron Gorman, lauding his encouragement and support, and reported that they had extensive travel plans to visit Europe and Mexico now that he was retired.

 

 

AGENDA ITEM #3 APPROVAL OF THE MARCH 16, 2006 LIBRARY COMMISSION MEETING MINUTES

 

Commissioner Chin left the meeting at 4:45pm.

 

Public Comment on AGENDA ITEM #3 APPROVAL OF THE MARCH 16, 2006 LIBRARY COMMISSION MEETING MINUTES

 

An anonymous member of the public commented: that these Minutes were abominable; that the March 2nd Minutes should be properly approved 1st; that beginning with the first page the Minutes were distorted; suggesting that both his own various other members of public’s public comments were not accurately reported; and that issues raised by Mr. Peter Warfield were not reported at all.

 

Mr. Peter Warfield commented: on a page 1 report of his comments that he found did not reflect his concerns with a lack of equal access posed by proliferation of online only materials in the Library’s collections, discussed his specific concerns about access as well as the cost and difficulty of obtaining copies of online only materials; and noted that his comments on page 10 were about various reported figures necessary to fund additional public services hours.

 

Commission discussion of AGENDA ITEM #3 APPROVAL OF THE MARCH 16, 2006 LIBRARY COMMISSION MEETING

 

MOTION: by Commissioner Coulter 2nd by Commissioner Kane for approval of the Library Commission Meeting Minutes of March 16, 2006 as submitted.

 

ACTION:  5 0 AYE (Bautista, Coulter, Higueras, Gomez, and Kane.)

 

AGENDA ITEM #4 BLIP MANAGER’S REPORT

 

                       

Branch Library Improvement Program Manager Marilyn Thompson noted that there would be no informational or special reports presented at this meeting. Ms. Thompson then presented her regular monthly reports on: the BLIP Schedule; the current Budget; and new and renovation projects Construction Reports, (copies attached).

 

The Branch Library Improvement Program Manager next presented an overview of active projects: new construction; renovations; report on construction work currently underway, and completed her 1report with notes on upcoming BLIP community outreach activities, (copy attached).

 

Commissioner Chin rejoined the meeting at 5:58pm.

Commissioner Bautista briefly left the meeting during Ms. Thompson’s report.

 

Public comment on AGENDA ITEM #5 BLIP MANAGER’S REPORT

 

An anonymous member of the public commented: that the BLIP Manager’s slides had been made available to member of the public but were difficult to read; and inquired concerning the new Glen Park Branch, suggesting that the final design for the joint use facility did not resemble the renderings presented when this project was approved.

                 

                  Commission discussion of AGENDA ITEM #4 BLIP MANAGER’S REPORT

 

In response to a query by Commissioner Kane, the City Librarian and Ms Thompson noted that a review of the Branch Library Improvement Program and the remaining projects was in preparation for presentation to the Commissioners at an upcoming meeting.  In answer to another question, Ms. Thompson reported that the difficulties with an unhappy neighbor of the West Portal Branch remained unresolved. The BLIP Manager further explained that this had resulted in problems in completing exterior stucco work on the side of the building along that property line. President Higueras thanked Ms. Thompson for her report.  

 

AGENDA ITEM #5 RESOLUTION ON PROPOSITION 81

 

The City Librarian provided the Commissioners with background on the proposed new state library bond proposal known as Proposition 81, the State Library Construction Bond Act of 2006. Mr. Herrera noted that half of the $300 million allocated in this proposed new state  library construction bond would be awarded to projects found eligible but not funded in the third cycle of the previous State Library Construction Bond, Proposition 14. The City Librarian noted that the $5.6 million Visitacion Valley and $3.9 million Ortega Branch Library replacement projects as proposed in their Prop. 14 funding applications would be the Library’s priority projects for funding under Proposition 81, should it be approved by the voters in June. The City Librarian also noted that under the terms of the proposed new state Library bond the grant process would be much more quickly processed and that should it pass and the Library be awarded an additional grant we would know by the end of 2006.

 

PUBLIC COMMENT ON AGENDA ITEM #5 RESOLUTION ON PROPOSITION 81

 

Mr. Peter Warfield commented: that he would have preferred having the text of the proposed resolution read out as he had not previously seen it, concerning the final whereas clause and read the resolved clause.

 

Ms. Deborah Doyle, local “Yes on Proposition 81!” coordinator spoke about: the important local projects that could obtaining funding if Proposition 81 were to be adopted; that Proposition 81 was critically important to meeting unmet capital needs of libraries throughout California; and the Friends of the San Francisco Public Library were major contributors to support the enactment of the proposed State Library Bond measure.

 

Mr. Colman Conroy, Friends of the Library, discussed the Friends of the San Francisco Public Library’s active role in gaining voters approval of Proposition 81, the State Library Construction Bond Act of 2006.

 

Commission discussion of AGENDA ITEM #5 RESOLUTION ON PROPOSITION 81

 

 

In response to questions by Vice President Coulter, Commissioner Kane, and Commissioner Chin, the City Librarian provided additional details about how several BLIP Projects would benefit from this bond proposal. Commissioner Bautista lauded the Friends for their leadership in taking action to get this proposal before the voters. In conclusion, Mr. Herrera noted that other projects such as the renovation of the Bay View and North Beach Branches could be considered for the second cycle of Prop. 81 grants should it be approved.

 

MOTION: by Commissioner Chin 2nd by Commissioner Bautista for approval of the proposed Resolution requesting the Board of Supervisors adopt a resolution in support of the voters’ enactment of Proposition 81, the State Library Construction Bond Act of 2006.

 

ACTION:  6-0 AYE (Bautista, Chin, Coulter, Higueras Gomez, and Kane.)

 

AGENDA ITEM #6 MAIN LIBRARY 10TH ANNIVERSARY CELEBRATION

 

City Librarian Luis Herrera introduced Kath Lawhun Chief of the Main Library who presented a slide report on the observances marking the 10th Anniversary of the opening of the Main Library on April 18, 1996. The Chief of the Main Library noted the various exhibits, staff, and public events held to mark the Main Library’s first decade of service. Ms. Lawhun noted the conjunction with the centennial of the 1906 Earthquake and Fire and Mr. Herrera discussed his experiences here and as a librarian working in new libraries build during the last years the 20th century.

 

Public comment on AGENDA ITEM #6 MAIN LIBRARY 10TH ANNIVERSARY CELEBRATION

 

An anonymous member of the Public commented: on April 18th as San Francisco‘s double disaster day; and suggested that there had been many massive scandals rooted  in the suspect public/private partnership that fostered the creation and construction of the Main Library.

 

Ms. Donna Bero, Executive Director of the Friends of the Library, commented: congratulating Ms. Lawhun and her staff on the celebrations of the Main Library’s 1st decade of service; noted that surveys showed that the Main Library was very popular with users, an architectural gem and destination for visitors, and an invaluable asset and resource for the people of San Francisco.

 

Mr. Peter Warfield commented: that staff was the library’s asset; outlined what he said were problems he had experienced as a user, spoke about recommendations of the Post Occupancy Evaluation (POE) Report, and discussed the Board of Supervisor’s Library Citizen’s Advisory (LCAC) Committee’s recommendations for improvements

 

Commission discussion of AGENDA ITEM #6 MAIN LIBRARY 10TH ANNIVERSARY CELEBRATION

 

Commissioner Gomez noted that the more she used the Main Library the more she liked it. In particular, Commissioner Gomez thanked and called attention to the outstanding public service provided and rich and unique resources made available by City Archivist Susan Goldstein and her staff in the San Francisco History Center.

 

Vice President Coulter observed that the $28 million figure for Main Library improvements reflected the total costs if every possible recommendation made in the POE Report were to be done, something was not ever the intent of its author.

 

President Higueras reported that the Commission and the Library had been very diligent during the past ten years in addressing problems and proposing effective solutions that could be accomplished within the Library’s limited means. President Higueras noted that as an architect it was expected that buildings would change and evolve over time as old uses changed and new needs were identified.

 

      AGENDA ITEM #7 CLOSED SESSION ON EXISTING LITIGATION

        City and County of San Francisco v.  James Chaffee,

        San Francisco Superior Court Case No. 645-130     

 

Public comment on AGENDA ITEM #7 CLOSED SESSION ON EXISTING LITIGATION

City and County of San Francisco v.  James Chaffee,

San Francisco Superior Court Case No. 645-130     

 

An anonymous member of the public spoke about: the differences between legal and political realities; suggested that this matter was between the City Attorney and an individual and did not include the Library; said the cited case number was inaccurate; discussed a San Francisco Bay Guardian editorial; and asked how long the closed session was expected to last.

 

Ms. Lurilla Harris commented that she strongly objected to having this matter discussed in a closed session and asked that she be informed of the details of the case in question.

 

Mr. Peter Warfield commented on:  a Bay Guardian Editorial lauding Mr. Chaffee; questioned what the Public Library Commission’s role was in this case between the City Attorney and Mr. Chaffee, and why a closed session to discuss this litigation was justified.

 

Commission discussion of AGENDA ITEM #7 CLOSED SESSION ON EXISTING LITIGATION

City and County of San Francisco v.  James Chaffee,

San Francisco Superior Court Case No. 645-130     

 

MOTION: by Commissioner Bautista, 2nd by Commissioner Gomez to go into closed session to discuss pending litigation.

 

ACTION:  6-0 AYE (Bautista, Chin, Coulter, Higueras, Gomez, and Kane.)

 

The Public Library Commission retired into closed session at 6:11pm.

 

Commissioner Chin left the meeting during the closed session.

 

The Public Library Commission returned to open session at 6:57pm.

 

MOTION: by Vice President Coulter, 2nd by Commissioner Bautista noting that no action had been taken and not to disclose any of the discussion during the closed session.

ACTION:  5-0 AYE (Bautista,  Coulter, Higueras Gomez, and Kane.)

 

 

AGENDA ITEM #8 ADJOURNMENT

 

MOTION: by Commissioner Bautista, 2nd Vice President Coulter to adjourn the regular April 20, 006 Public Library Commission meeting.

 

 

ACTION: AYE 5-0 (Bautista, Coulter, Gomez, Higueras, Kane)

 

The Commission meeting adjourned at 6:18pm.

 

Michael Housh, Commission Secretary 6/16/06

 

Please note: These are draft minutes subject to revision by the Public Library Commission. Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102

 

Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's website at http://sfpl.org/.

Additional materials not listed as explanatory documents on this agenda, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b)& 67.28(d).

 

 

 

ATTACHMENTS:

 

 Resolution honoring Deputy City Librarian Paul Underwood

Resolution on Proposition 81

BLIP Program Manager’s Report slides

BLIP Program Budget, Schedule, and Construction Reports

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

            Minutes of the Library Commission Meeting April 20, 2006

                                          Appendix A

 

The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16.

 

These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission.