SAN FRANCISCO PUBLIC LIBRARY COMMISSION

Minutes of the Regular Meeting of May 17, 2007

(As approved at the regular meeting of Thursday, June 7, 2007)

The San Francisco Public Library Commission held a regular meeting on Thursday, May 17, 2007, in the Koret Auditorium, Main Library.

Vice President Coulter called the meeting to order at 4:34 pm

Commissioners present:  Bautista, Coulter, Gomez, and Munson.

President Higueras arrived at 4:43 pm.

Commissioners excused:  Chin and Kane.

AGENDA ITEM NO. 1:  PUBLIC COMMENT

An anonymous citizen compared the Library Preservation Fund to the issues involving weapons of mass destruction and the War in Iraq. He said there were 2 issues that the Commission needed to be concerned with.  First, how many times do you want to go to the public and suspend their better judgment just because it is the Library?  Second he said there are times when you need to know your issues and what historical context they come from.

AGENDA ITEM NO. 2 BOND PROGRAM MANAGER’S REPORT

Marilyn Thompson, Bond Program Manager, said that there were no informational or special reports.  She gave the regular monthly report and said that the budget report included the most recent budget changes made by the Commission on March 1 and lists every budget change to the bond program that the Commission has made since its inception.   She explained the current Schedule Report and said that it shows the schedule that was approved by the Commission on March 1 and lists every schedule change to the bond program since its inception.  She said fully funded projects will be complete by the year 2010.  She explained the Active Projects Report including information on new construction and renovations; the Construction Report; and she showed photographs of some of the projects in construction.  She also gave the Community Outreach report highlighting a community meeting at the Portola Branch on 5/22/07 and the opening of the Marina Branch library on August 4.  She showed photographs from the Richmond branch closing on March 18 and the re-opening of the Sunset Branch Library on March 31.

An anonymous citizen said he wondered what the Commission might think if they weren’t representing the Library and saw this report from the view outside of the Library.  He also said this might be the record for the shortest Commission meeting on record.

Peter Warfield said he wondered why it was not mentioned that there is a $44-52 million shortfall in the bond and there was no explanation of any unfinished work or over budget projects that still remain.  He said he was concerned with what seems to be an extraordinary haste to start the Park Branch renovation.  He said the original schedule was for the Park branch to be completed in 2010 and the planning was to begin in July 2007.  He also said the 100th anniversary of that branch will occur during the time the branch is closed.  He said he is a member of the Library Citizens Advisory Committee (LCAC), which he is glad to say did not endorse the charter amendment.  He said that some of the LCAC’s concerns were the issuance of 25 year bonds and that the Supervisors’ hands would be tied with regard to reallocating funds that were allocated by the Library Commission. 

Sue Cauthen, also a member LCAC, said it was a very interesting report.  She said she wanted to clarify what the LCAC did at their meeting and that they did not take a position on the charter amendment because they will be having a special meeting to discuss it.  She said some of the LCAC concerns were that the language should more clearly state that these were revenue bonds tied to a set aside, there was some concern about oversight to insure that the projects would be done within the budget of the bonds, and that there should be some sort of a cap.

President Higueras said the Library is looking at ways to increase the number of bids on projects.

City Librarian Luis Herrera said that staff took a more proactive approach to contacting the construction industry and encouraging more contractors to bid on our projects.

AGENDA ITEM NO. 3 ADJOURNMENT

MOTION: by Commissioner Munson, seconded by Commissioner Coulter to adjourn the regular meeting of Thursday, May 17, 2007.

ACTION:  Approved by a vote of 6-0.  AYES: Bautista, Coulter, Gomez, Higueras, and Munson.

The regular meeting of May 17, 2007, of the San Francisco Public Library Commission adjourned at 5:05 PM.

Sue Blackman

Commission Secretary

Please note:   Copies of commission minutes and handouts are available in the office of the secretary of the San Francisco Public Library Commission, 6th floor, Main Library, 100 Larkin Street, San Francisco, CA 94102-4733.

Explanatory documents:  Copies of listed explanatory documents are available as follows:  (1) from the commission secretary/custodian of records, 6th floor, Main Library; (2) in the rear of Koret Auditorium immediately prior to, and during, the meeting; and (3), to the extent possible, on the Public Library’s website http://sfpl.org.  Additional materials not listed as explanatory documents on this agenda, if any, that are distributed to library commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance Sections 67.9, 67.28(b), and 67.28(d).