Guidelines for Using the Collection

Due to the rare and fragile nature of many of the materials in our collections, we request that library users observe the following rules:


Please sign the visitor's register as you enter the department. Be sure to keep your library card or a photo ID with you; you will need it to use materials from our collections.


  • Briefcases, knapsacks, and other bags must be checked in at the reference desk.
  • Only pencils are allowed for taking notes.
  • Materials may not be photographed without permission.
  • Eating, drinking, and smoking are prohibited.

Handling of Materials

Many items are of a rare nature and are costly or irreplaceable, therefore all materials must be treated with special care.

  • No materials may be removed from the department. An exception is made for microforms, which may be taken to the Magazine and Newspaper Center for viewing/printing.
  • Do not turn opened books face down or fold down page corners.
  • Do not mark in books or trace over pictures or diagrams.
  • Use materials flat on the table; do not lean on them.
  • Please, help us preserve our special collections for the future.

Requesting Materials

  • One piece of indentification(library card or driver's license) will be held at the reference desk while requested materials are in use.
  • Most of our materials are located in closed areas.
  • Call slips, available at the reference desk, must be filled out when requesting these materials.
  • The number of items requested at one time may be limited at the librarian's discretion.
  • Note: Some materials requested from remote storage can only be made available the next day.


  • Reproduction from any of our materials is at the discretion of the librarian.
  • Special restrictions may apply to many of our materials, including newspapers, manuscripts, photographs, fragile items, and oversize volumes.
  • Photocopy request forms are available at the reference desk.
  • Black and white copies are 10¢ per page; oversize (11x17) are 20¢; color copies are 40¢. There is a $1 charge for mailing copies. Payment by cash or check must be received before copies will be made. Copy orders are done at 4pm daily; orders placed after 4pm will be ready for pickup the following afternoon. Copy orders should be turned in at the Reference Desk at least 15 minutes before closing.
  • Patrons may make their own reproductions using their own camera equipment under certain circumstances. Patrons should complete a Photocopy Request form when photographing from textual collections, and should complete a Reproduction of Images form when copying from photograph collections. For further information on the Center’s photograph collections and reproduction of images, see the Order Images section.
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