圖書館委員會會議記錄 - 2005年1月6日

SAN FRANCISCO PUBLIC LIBRARY COMMISSION (As approved February 3, 2005) Minutes of the regular meeting of Thursday, January 6, 2005. The San Francisco Public Library Commission held a regular meeting on Thursday, January 6, 2005 in the Koret Auditorium, Main Library. The meeting was called to order by Vice President Steiman at 4:06pm. The following members were present: Vice President Steiman, Commissioners Bautista, Chin, and Coulter. President Higueras arrival was expected to be delayed and Commissioner Strobin was reported excused. Vice President Steiman announced that she proposed to reorder the taking of agenda items moving items #5 the BLIP Managers’ report and Item #6 the BLIP Budget & Schedule Review to the end of the agenda. Agenda Items: 1) Public Comment 2) Approval of the Minutes of the December 2, 2004 Meeting 3) Approval of the Minutes of the December 6, 2004 Meeting 4) WI-FI Update 7) City Librarian's Report 8) 2005 Commission Meetings Schedule 9) Friends of the Library Report 10) Labor Union Report 5) BLIP Manager's Report 6) BLIP Budget & Schedule Review 11) New Business 12) Adjournment APPENDIX A -------------------------------------------------------------------------------- AGENDA ITEM #1 PUBLIC COMMENT The anonymous member of the public discussed this person’s lawsuits against the Library contending that they were based on fairness. This person remarked that in their view the Library had taken positions in opposition to a previous lawsuit this person had brought against the Library that were in contradiction to positions taken against the current lawsuit. This individual commented that the Library was not exempt from the claims made in response to these lawsuits. Mr. Peter Warfield commented that he had intended to compose “thank you notes” to the Commissioners but had been unable to find reasons for any beyond the two he had written. Mr. Warfield suggested that the purpose of the public process was to provide public input into the Commission’s decision. Mr. Warfield discussed the (San Francisco City) Charter’s requirement that the Commission submit the names of three candidates to the Mayor and that in his opinion a good candidate for City Librarian had not been included that could have been if the Commission had presented more candidates to the Mayor. -------------------------------------------------------------------------------- AGENDA ITEM #2 APPROVAL OF THE MINUTES OF THE DECEMBER 2, 2004 MEETING Public comment on AGENDA ITEM #2 APPROVAL OF MINUTES OF THE DECEMBER 2, 2004 MEETING An anonymous member of the public found the draft minutes unreadable and cited in errors and omissions its report of the West Portal Branch Update, and concerning Prop. A, suggesting that Mr. Warfield had been granted additional opportunity for public comment but this opportunity was denied to the anonymous member of the public. Mr. Peter Warfield commented that in his public comment on the Prop. E Hours discussion was inaccurately reported and the Minutes omitted important discussions. Mr. Warfield then noted that the Commission President had challenged his comments on the Prop. E Hours discussion and offered Mr. Warfield opportunity to respond but turned down the anonymous member of public when they also requested additional opportunity to speak in response to the Commission President’s comments. Mr. Warfield also noted that the minutes omitted report of his comments concerning the status of the Library’s plans to implement RFID. Commission discussion of AGENDA ITEM #3 APPROVAL OF MINUTES OF THE DECEMBER 2, 2004 MEETING The Commission Secretary reported that in response to a suggestion by Commissioner Coulter these draft Minutes had been prepared by another Library staff member and were drafted from several days of viewing videotapes of the December 2nd meeting. The Secretary noted that unfortunately this had resulted in any differences in predictable criticisms of these Minutes by two members of the public. Commissioner Chin reiterated her preference that the Minutes focus on the actions taken by the Commission rather than waste time reporting lengthy discussions. MOTION: by Commissioner Chin, 2nd Commissioner Bautista for approval of the Minutes of the regular meeting of December 2, 2004. Approved by the following vote: ACTION: AYE 4-0 (Bautista, Chin, Coulter, and Steiman,) -------------------------------------------------------------------------------- AGENDA ITEM #3 APPROVAL OF THE MINUTES OF THE DECEMBER 6, 2004 MEETING Public comment on AGENDA ITEM #3 APPROVAL OF MINUTES OF THE DECEMBER 6, 2004 MEETING An anonymous member of the public suggested that they were being subjected to “passive/aggressive” behavior in response to criticisms of the minutes .This person then cited what they found to be mis-characterization of their comments concerning the City Charter requirement for the number of candidates for the position of City Librarian that the Commission submits to the Mayor, as well as their discussion of a Court finding related to the requirements for holding and noticing the location of public forums. This person also remarked that these minutes were unreadable and that the Commission did a poor job in recording its meeting Minutes. Mr. Peter Warfield noted that as there had been only one item on the agenda he had no substantive comments. Mr. Warfield noted that Roberts Rules of Order recommend against dealing in personalities in reporting Minutes and said that his only concern in criticizing Commission Minutes was to improve them. Commission discussion of AGENDA ITEM #3 APPROVAL OF MINUTES OF THE DECEMBER 6, 2004 MEETING MOTION: by Commissioner Chin, 2nd Commissioner Bautista for approval of the Minutes of the special meeting of December 6, 2004. Approved by the following vote: ACTION: AYE 4-0 (Bautista, Chin, Coulter, and Steiman) The President called for a recess at 6:45pm. The Public Library Commission returned to session at 6:56pm. -------------------------------------------------------------------------------- AGENDA ITEM #4 WI-FI UPDATE Acting City Librarian Paul Underwood noted that this report was originally calendared for discussion at the Commission’s November 18th meeting. Mr. Underwood then introduced Kathy Lawhun, Chief of the Main Library and Vivian Pisano Chief of Information Technology, who reported to the Commission concerning user response to pilot program and the ongoing expansion of Wi-Fi services available at the Main Library. The Chief of the Main Library called attention to supportive responses received from users surveyed, and then briefly discussed Mayor Newsom’s initiative to expand Wi-Fi access citywide with pilot start-ups in the Civic Center and Union Square neighborhoods Public comment on AGENDA ITEM #4 WI-FI UPDATE An anonymous member of the public asked why the staff report on this item could not have been made available in advance of the meeting. This person commented that the “jury was still out” on Wi-Fi and suggested that the staff report only reflected positive comment, noting while the report noted 54% of respondents to the survey indicated having trouble with the pilot installation it did not provide information about what that was. This person suggested that whether or not to continue with Wi-Fi should be based upon a rational assessment of its success. Mr. Peter Warfield questioned why Wi-Fi was being discussed alone when it had been paired with discussion of RFID previously. Mr. Warfield also questioned the independence of the staff report and asked why it had not been available prior to the meeting. Mr. Warfield commented that the staff report did not appear to be balanced. Mr. Warfield suggested: that the report cited only positive responses; resulted from only 37 users over several months; and the report failed to address questions concerning the potential health risks posed. Mr. Warfield also commented that increased Wi-Fi access provided special services to those with laptop computers that other users did not receive. Friends of the Library Board Member Stan Harris commented that his only concern with Wi-Fi would be that the Library was insufficiently aggressive in expanding availability of Wi-Fi access and lauded the encouraging response to the limited services currently available. Mr. Harris noted that Wi-Fi access greatly expanded the availability of online access for all users by freeing the wired terminals for those without access to portable devices. Mr. Harris observed that were a win-win for library users and that unlike some cellular devices there was no real health risk controversy about Wi-Fi. Commission discussion on AGENDA ITEM #4 WI-FI UPDATE Commissioner Coulter agreed public comments suggesting that expanding Wi-Fi resources was beneficial and requested that staff periodically report back to the Commission about the Library’s progress in making Wi-Fi more available, including any negative comments. Commissioner Coulter suggested that important information could be gleaned from negative input as the system evolved. Commissioner Coulter congratulated staff for their hard work in expanding this public service. In response to a question by Commissioner Bautista, Ms. Pisano noted that there were no plans for additional surveys of Wi-Fi users and concerning the staff’s efforts to publicize Wi-Fi availability. Vice President Steiman expressed happiness that these expanded public services could be provided with no trade-off or loss of scarce space in libraries. Responding to Commissioners comments, the Acting City Librarian reported that Wi-Fi access was included in the plans for the new branch libraries and library renovations, noting that in response to neighborhood demand each community was being informed during the slow process of working with Comcast to wire existing buildings. In response to Commission questions, the Chief of the Main Library reiterated that she had not received any negative feedback on the expanded Wi-Fi services since they had begun. Ms. Lawhun noted, as the users’ surveys report, the only issues were a desire for expanded availability of Wi-Fi throughout the Main Library. -------------------------------------------------------------------------------- AGENDA ITEM #7 CITY LIBRARIAN'S REPORT The Acting City Librarian presented a detailed response (copy attached) to questions regarding activities related to the Koret Auditorium and the Library’s computer use reservation system. Mr. Underwood next discussed staff participation in the American Library Association (ALA) Mid-Winter Conference in Boston. The Acting City Librarian finished his report with an update on January 2005 programs and exhibitions at the Library. Public comment on AGENDA ITEM #7 CITY LIBRARIAN'S REPORT An anonymous member of the public thanked the Acting City Librarian for responding to Mr. Folkedal’s comments, and commented on aspects of Mr. Underwood’s response to Mr. Folkedal’s suggestions and comments. Mr. Peter Warfield expressed appreciation for the response to Mr. Folkedal, requested a written copy, and suggested that a public access bulletin board could be useful in gathering comments and making information available. Mr. Warfield noted that he also had expressed concerns with the Library’s computer use reservation system and noted that those with computers at home had an advantage in booking use of library computers. Commission discussion on AGENDA ITEM #7 CITY LIBRARIAN'S REPORT In answer to a comment by Vice President Steiman, it was reported that the Library’s Access Services Department already provided dedicated computers and additional access to computers outside of the general computer use reservation system for disabled users. Vice President Steiman suggested that these services be publicized as widely as possible. Commissioner Coulter agreed that wider publicity of the availability of disabled access services would be beneficial and lauded the wide array of programs and exhibitions available at the libraries. The Acting City Librarian pointed out that his detailed response to Mr. Folkedal’s public comments was prepared in response to a request that he do so by Commissioner Coulter. -------------------------------------------------------------------------------- AGENDA ITEM #8 2005 COMMISSION MEETINGS SCHEDULE The Commission Secretary presented a proposed schedule of Public Library Commission meetings for 2005 (copy attached). The Commission Secretary pointed out that the proposed schedule continued the Commission’s recent practice of holding its regular meetings on the 1st and 3rd Thursdays of each month except during July and August. During these months the Commission Secretary proposed there be one scheduled regular meeting held on the 3rd Thursday of those months. The Commission Secretary noted that the proposed start time for all regular meetings continued to be 4pm and the usual location to be the Main Library’s Koret Auditorium. Public comment on AGENDA ITEM #8 2005 COMMISSION MEETINGS SCHEDULE An anonymous member of the public commented that the proposed schedule was nice but limited, noting that there had previously been a larger number of Commission meetings. This person also expressed preference for a later start time for meetings, suggesting 5:30 or 6pm. Mr. Peter Warfield found the proposal’s meeting schedule’s virtue in its simplicity, but also expressed preference for a later start time, suggesting that it made attendance at Commission meetings easier for students, workers, and Library staff members. Commission discussion on AGENDA ITEM #8 2005 COMMISSION MEETINGS SCHEDULE Vice President Steiman noted that the current start time allowed meetings to fully address Commission business and important issues without continuing late into the evening. MOTION: by Commissioner Bautista, 2nd Commissioner Coulter for approval of the proposed schedule of regular Public Library Commission meeting for 2005. Approved by the following vote: ACTION: AYE 4-0 (Bautista, Chin, Coulter, and Steiman,) -------------------------------------------------------------------------------- AGENDA ITEM #9 FRIENDS OF THE LIBRARY REPORT Friends’ Interim Executive Director Deborah Doyle reported that the new Executive Director Donna Bero would begin work on January 10, 2005 and called attention to new Board member, Mr. Harris. Ms. Doyle invited the Commissioners to attend an open House at the Friends’ new offices at 391 Grove Street from 6-8pm on Tuesday, January 11th. Ms. Doyle then reminded the Commissioners of the Annual Library Laureates Dinner to be held this year on April 22nd. The Interim Executive Director of the Friends reported on the creation of a new partnership between the Friends of the San Francisco Public Library for four annual lectures with the Commonwealth Club and concerning recent Friends’ Capital Campaign for the Branch Libraries neighborhood events. Public comment on AGENDA ITEM #9 FRIENDS OF THE LIBRARY REPORT None offered. Commission discussion on AGENDA ITEM #9 FRIENDS OF THE LIBRARY REPORT Commissioner Bautista lauded Ms. Doyle for her dedication to public service, noting that she had sacrificed a year of library school in order to continue to serve the Friends. Acting City Librarian Paul Underwood joined the Commission in thanking Ms. Doyle and highlighted her many critically important contributions to the betterment of San Francisco’s public libraries. Mr. Underwood in particular called attention to Ms. Doyle’s leadership and hard work in supporting the Library’s successful effort to obtain $9.7 million in Prop. 14 grants. -------------------------------------------------------------------------------- AGENDA ITEM #10 LABOR UNION REPORT No report was presented. Vice President Steiman called a brief recess at 5:25pm. The Commission returned to session at 5:34pm. -------------------------------------------------------------------------------- AGENDA ITEM #5 BLIP MANAGER’S REPORT (Continued from December 16th) BLIP Manager Marilyn Thompson briefly recapped her regular reports, and the staff response to the Western Addition Branch Library Peer Review originally given in full at the Commission’s Regular December 16, 2004 meeting. Public comment on AGENDA ITEM #5 BLIP MANAGER’S REPORT (Continued from December 16th) An anonymous member of the public found Ms. Thompson’s recap of her report helpful but suggested that public comment would preferably be concurrent with the report being discussed. This person also found the update on 190-9th Street informative, and called attention to the presence of labor pickets at the new Glen Park Building site expressing concern regarding the interior build-out of that new facility. Commission discussion of AGENDA ITEM #5 BLIP MANAGER’S REPORT (Continued from December 16th) In response to a query by Commissioner Bautista regarding the Excelsior Branch, Ms. Thompson reported the remaining steps to the project’s imminent completion. In answer to a question by Vice President Steiman regarding the new Glen Park Branch, Ms. Thompson provided a brief overview of the recent developments in this project. In response to a question by Commissioner Bautista regarding the status of 190-9th Street, Acting City Librarian Paul Underwood reported that move-in would not take place until the General Contractor had completely finished their work and was expected to occur in April. President Higueras joined the meeting at 5:54pm and assumed the Chair at 6pm. -------------------------------------------------------------------------------- AGENDA ITEM #6 BLIP BUDGET & SCHEDULE REVIEW Branch Library Improvement Program (BLIP) Manager Marilyn Thompson presented the Commissioners with an overview of options for ten groupings of Bond Program projects, and suggestions for revision of the Branch Library Improvement Program (BLIP) Budget and Schedule in light of the Library’s obtaining $9.7 million in Prop 14 State Library Bond Act grants. Ms. Thompson requested that the Commissioners consider these choices and take action to set the course for the completion of the Bond Program. The BLIP Manager introduced Mr. Mike Lackey of Cummings LLC who gave a detailed informational presentation on the factors contributing to the recent construction cost “spike” and offered suggestions how the Library might mitigate their impact on its projects. Public comment on AGENDA ITEM #6 BLIP BUDGET & SCHEDULE REVIEW An anonymous member of the public agreed that the construction cost increases presentations depiction of a “perfect storm” matched existing conditions, noting that escalation in steel prices was even greater. This person expressed dismay that explanatory documents were not available prior to the day of the meeting and noted a lack of information about any details of Supervisor Dufty’s proposal for the Eureka Valley Branch or about changes in the plans for Visitacion Valley Branch. Mr. Peter Warfield criticized the lack of explanatory documents being provided in advance of the meeting and requested greater clarity about the sources for increased funding proposed for some projects. Mr. Warfield asked a information detailing the changes from previous revenue estimates, suggested there had not been enough time to consider these proposals, and questioned the need for the Commissioners to take action. Commission discussion of AGENDA ITEM #6 BLIP BUDGET & SCHEDULE REVIEW In response to questions by Commissioner Bautista and Vice President Steiman, Ms. Thompson further discussed proposals for the Ortega and Portola Branch Libraries. President Higueras noted that no one could have anticipated the dramatic increases in construction costs experienced in the past year. President Higueras noted that this situation required quick action and a creative dynamic response. The Commission President observed that maintaining confidence in staff’s skill and ability to make recommendations to the Commission were the structure that the Commission had built in the its system for overseeing the Bond Program. President Higueras then suggested that Ms. Thompson go through and discuss each of the ten project proposals as they were grouped so that what was being recommended could be clearly understood. Ms. Thompson began with the proposals for the Richmond and Ingleside Branch Libraries and carefully walked the Commission through each of the proposals concluding with options for the Visitacion Valley Branch. After some discussion among the Commissioners’ concerning the merits of the various options available, President Higueras suggested that as there was greater flexibility in the time available for considering options for the Eureka Valley-Harvey Milk Memorial Branch and the Visitation Valley Branch, that action on these two projects be considered separately at a later meeting. MOTION:by Commissioner Bautista, 2nd Commissioner Steiman to approve the proposed changes in the Branch Library Improvement Program and Schedule as proposed excepting the Eureka Valley-Harvey Milk Memorial and Visitacion Valley to be considered separately at a later meeting. ACTION: Approved by the following vote: ACTION: AYE 5-0 (Bautista, Chin, Coulter, Higueras and Steiman) -------------------------------------------------------------------------------- AGENDA ITEM #11 NEW BUSINESS Commissioner Bautista inquired concerning a new mural installed on Recreation and Park Department property at the front of the Ortega Branch Library and about the possibility that libraries be decorated during the December holiday season. Commissioner Coulter requested consideration of Commission resolutions honoring the outgoing leaders and board members of the Friends of the Library. -------------------------------------------------------------------------------- AGENDA ITEM #12 ADJOURNMENT MOTION: by Commissioner Bautista, 2nd Commissioner Chin that the meeting be adjourned. Approved by the following vote: 5-0 AYE (Bautista, Chin, Coulter, Higueras, and Steiman) There being no further business, the meeting was adjourned at 6:50 pm. -------------------------------------------------------------------------------- Michael Housh, Commission Secretary 1/19/05 Please note: Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 ATTACHMENTS to the January 6, 2005 Minutes: Wireless Fidelity Access Report (Wi-Fi) City Librarian’s Report- January 6, 2005 Current Branch Library Improvement Program (BLIP) Budget & Schedule BLIP Manager’s proposed revisions to the Branch Library Improvement Program (BLIP) Budget & Schedule-January 6, 2005 2005 Public Library Commission meeting schedule -------------------------------------------------------------------------------- Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission. The number of members of the public who spoke anonymously at this meeting. 1 Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's Web site. Additional materials not listed as explanatory documents, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b) & 67.28(d).
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