Library Commission Minutes - September 2, 2004

SAN FRANCISCO PUBLIC LIBRARY COMMISSION (As approved amended October 7, 2004) Minutes of the regular meeting of Thursday, September 2, 2004 The San Francisco Public Library Commission held a regular meeting on Thursday, September 2, 2004 in the Koret Auditorium, Main Library. The meeting was called to order at 4:03pm. The following members were present: Commissioners Bautista, Coulter, Higueras, Steiman, and Strobin. Commissioner Chin joined the meeting at 4:05pm President Higueras announced that following Public Comment he would take up Agenda Item #6 out of order then return to the posted order for the remaining items. Agenda Items: 1) Public Comment 6) Prop E Hearings 2) Approval of June 3 Minutes 3) Approval of June 17 Minutes 4) Approval of July 15 Minutes 5) City Librarian Search Progress Report 7) City Librarian's Report 8) Friends of the Library Report 9) Labor Union Report 10) New Business 11) Adjournment APPENDIX A -------------------------------------------------------------------------------- AGENDA ITEM #1 PUBLIC COMMENT Public comment on AGENDA ITEM #1 PUBLIC COMMENT An anonymous member of the public discussed what they found to be expressions of disregard for public comment offered at Library Commission meetings. Mr. Peter Warfield noted that the Sunshine Ordinance Task Force had dismissed his most recent series of complaints against the Library, discussed the importance of meeting minutes, and commented on what he found to be shortcomings in the Prop. E (Library Preservation Fund 1994) branch survey questionnaires. -------------------------------------------------------------------------------- AGENDA ITEM #6 PROP E HEARINGS Deputy City Attorney Catharine Barnes presented an overview of the Charter Amendment’s requirements for the final quintennial series of Prop. E (Library Preservation Fund 1994) Branch Library hearings. Ms. Barnes highlighted in particular issues involving providing access to these mandatory meetings for disabled library user’s at branch that were not fully ADA (Americans with Disabilities Act) accessible. Mr. Kenneth Stein, Program Administrator of Mayor’s Office on Disability discussed the City's Accessible Public Event Policy governing such meetings and noted the recent Board of Supervisor’s resolution concerning the requirements for completion of the Accessible Public Event checklist for all City events. Library Access Services Manager Marti Goddard described additional accessible branches where Prop. E hearings could be held and proposed to find ways to facilitate making other branches accessible for this purpose. The Deputy City Attorney then further outlined the requirements for the Prop. E surveys and branch hearings and emphasized the importance that the meetings be conducted in a uniform manner. The Acting City Librarian then outlined how the meetings would be conducted to receive the information gathered from users in required Prop. E surveys. Mr. Underwood additionally discussed plans to have information available on the Branch Library Improvement Program, and the Friends’ Capital Campaign for the Branch Libraries as well as about the ongoing City Librarian Search Process rather than presentations in addition to the required Prop. E discussion of public service hours. Public comment on AGENDA ITEM #6 PROP E HEARINGS An anonymous member of the public commented that these series of Prop. E meetings were beginning later in the year than the previous two series and suggested that they provided too limited an amount of time to discuss all of the issues. This person urged that the Library Commission develop the program for the Prop. E hearings and be honest about any trade-offs for additional hours. Mr. Peter Warfield commented that he thought this among the most important tasks of the Commission, noted that he believed SFPL to be a wealthy library system, and criticized the format of the proposed Prop. E surveys suggesting that they were structured to limit choices. Mr. Warfield urged that the meetings be well publicized. Commission discussion of AGENDA ITEM #6 PROP E HEARINGS In response to questions by Vice President Steiman, the Acting City Librarian and library Public Affairs Chief Marcia Schneider provided additional information on how the library's survey consultant David Binder had developed this year’s survey questionnaire based on the previous Prop. E surveys. Commissioner Bautista and Chin emphasized that it was important that users know the real cost of public services hours. President Higueras suggested having such costs information available at meetings. Commissioner Coulter suggesting calling attention to the 47% increase in public services hours and the fiscal stability made possible by Prop E. there followed discussion among the Commissioners concerning ways more users could be attracted to the meetings with loss of attention tom the mandated purpose. -------------------------------------------------------------------------------- AGENDA ITEM #2 APPROVAL OF THE MINUTES OF JUNE 3, 2004 Public comment on AGENDA ITEM #2 APPROVAL OF THE MINUTES OF JUNE 3, 2004 An anonymous member of the public noted the long delay in approving these minutes; cited a missing report of a recess; and discussed examples of errors and omissions in the City Librarian’s Report and the discussion of RFID. Mr. Peter Warfield opposed adoption of the Minutes; citing inaccurate reporting of some of his comments as well as what he termed egregious omissions in the reporting of the approval of the May 6th Commission meeting minutes. Commission discussion of AGENDA ITEM #2 APPROVAL OF THE MINUTES OF JUNE 3, 2004 MOTION: By Commission Chin, 2nd Commission Bautista for approval of the June 3rd Minutes as amended to include report of the time in recess. Approved by the following vote: ACTION: 6-0 AYE (Bautista, Chin, Coulter, Higueras, Steiman, and Strobin) -------------------------------------------------------------------------------- AGENDA ITEM #3 APPROVAL OF THE MINUTES OF JUNE 17, 2004 Public comment on AGENDA ITEM #3 APPROVAL OF THE MINUTES OF JUNE 17, 2004 An anonymous member of the public again noted that the minutes had not been approved in a timely manner and found their reporting emblematic of outrageous errors and omissions in Commission meeting minutes, citing as example the report of public comments, discussion of the Privacy Policy, and about public comment offered by Mr. Warfield. Mr. Peter Warfield requested several corrections be made in the reporting on the privacy policy and the discussion concerning possible use of RFID on Library cards COMMISSION discussion of AGENDA ITEM #3 APPROVAL OF THE MINUTES OF JUNE 17, 2004 MOTION: by Commissioner Chin, 2nd Commissioner Bautista for approval of the Minutes of the regular meeting of June 17, 2004 as amended to correct a page 3 typographical error and clarify that Mr. Warfield's had called attention to possible use of RFID on Library cards during discussion of the privacy policy. Approved by the following vote: ACTION: 6-0 AYE (Bautista, Chin, Coulter, Higueras, Steiman, and Strobin) -------------------------------------------------------------------------------- AGENDA ITEM #4 APPROVAL OF THE MINUTES OF JULY 15, 2004 Public comment on AGENDA ITEM #4 APPROVAL OF THE MINUTES OF JULY 15, 2004 An anonymous member of the public commented that Mr. Warfield had not called attention to himself when commenting on a Library Journal editorial on “gadflies”. This person also found inaccuracies in the report on the Incompatible Activities Policy. Mr. Peter Warfield opposed approval of the Minutes without corrections and noted that the report on his public comments about a Library Journal editorial on “gadflies” did not note that this editorial called attention to his activities. Commission discussion of AGENDA ITEM #4 APPROVAL OF THE MINUTES OF JULY 15, 2004 MOTION: by Commissioner Chin, 2nd Commissioner Bautista for approval of the Minutes of the regular meeting of July 15, 2004 as amended to add “such as himself” to the report of Mr. Warfield's public comment concerning a Library Journal editorial on “gadflies”. Approved by the following vote: ACTION: 6-0 AYE (Bautista, Chin, Coulter, Higueras, Steiman, and Strobin) -------------------------------------------------------------------------------- AGENDA ITEM #5 CITY LIBRARIAN SEARCH PROGRESS REPORT Library Human Resources Director Donna Marion and Library Executive Search Consultant Mr. William Hawkins presented an overview of the ongoing progress of the search for candidates for City Librarian. Mr. Hawkins highlighted changes in the draft recruitment brochure (copy attached) made in response to the Commissioners’ direction, discussed outreach to potential candidates, and set out a revised timeline for the recruitment and selection process leading to the Commissioners’ recommendation of a candidate(s) to the Mayor in late November. Public comment on AGENDA ITEM #5 CITY LIBRARIAN SEARCH PROGRESS REPORT An anonymous member of the public urged that the Commissioners carefully consider previous discussions about the search process and carefully consider the proposal presented to them. Mr. Peter Warfield expressed regret that the sample revised recruitment brochure was not available prior to the meeting and questioned the direction of the brochure expressing concern with its lack of information on the library's collections or about books. Mr. Warfield last found the proposed timeline for the search very tight and suggested that non-librarians like authors and distinguished scholars also be considered for the position. Commission discussion of AGENDA ITEM #5 CITY LIBRARIAN SEARCH PROGRESS REPORT Vice President Steiman noted that the San Francisco Public Library was not like other libraries and that in her view it was essential that candidates should be experienced professional working librarians. She expressed concern that there would be sufficient good candidates. In response to questions by Commissioner Bautista, Ms. Marion explained how the salary would be presented in the brochure depending out the outcome of ongoing discussions with the City's Department of Human Resources. Commissioner Coulter found the revised brochure improved and suggested that information on the Library's collections also be included. In response to Commissioners’ comments, Mr. Hawkins proposed to make additional changes to the text, format and photos used in the proposed recruitment brochure. MOTION: by Commissioner Coulter, 2nd Commissioner Strobin for approval of the recruitment brochure with the suggested changes. Approved by the following vote: ACTION: 6-0 AYE (Bautista, Chin, Coulter, Higueras, Steiman, and Strobin) President Higueras called a brief recess at 6:08pm The Commission returned to session at 6:16pm -------------------------------------------------------------------------------- AGENDA ITEM #7 CITY LIBRARIAN’S REPORT The Acting City Librarian brought the Commissioners up to date on Library senior staff vacancies and retirements noting that the positions of City Librarian, Chief of Branches, Chief of Technical Services, and Finance Director, were vacant. Mr. Underwood noted that Director of Operations Rich Walsh, who had taken a Prop. F (2003) early retirement, and Finance Director George Nichols who was also retiring would be temporarily returning as retirees to mentor and assist during the transition to their successors. The Acting City Librarian reported that Ms. Penny Skinner-Klee, an intra-departmental transfer, would be assuming Mr. Walsh's position. The Acting City Librarian then reported on the current and upcoming Programs and exhibitions. Public comment on AGENDA ITEM #4 CITY LIBRARIAN’S REPORT None offered. Commission discussion of AGENDA ITEM #7 CITY LIBRARIAN’S REPORT Commissioners Coulter and Bautista lauded Rich Walsh for his decades of service to the Library as both Commission Secretary and Director of Operations calling him an excellent manager and steward of the Library's resources. President Higueras called attention to the “Architecture and the City” programs jointly sponsored by the Library and the San Francisco Chapter of the A.I.A. (American Institute of Architects) as the start of a very productive relationship. Commissioner Chin noted that even the San Francisco Symphony was taking part by presenting a concern of architecture themed music. -------------------------------------------------------------------------------- AGENDA ITEM #8 FRIENDS OF THE LIBRARY REPORT Ms. Deborah Doyle, Acting Executive Director for the Friends reminder the Commissioner of the upcoming “Big Book” Sale and noted that this year there would be a special auction of artworks created during the library's “Reversing Vandalism” exhibit benefiting the Library. Ms. Doyle also reported that the Friends had signed a lease for a new office location and would be leaving the Main Library. The Acting Executive Director of the Friends reported on the Friends ongoing Executive Director Search Process and then noted the annual observance of “Banned Books Week” Ms. Doyle then discussed on Friends’ support for neighborhood library events such as the 1950s event saluting the 50th Anniversary of the Marina Library. Ms. Doyle described the Friends work in support of the Library's Prop. 14 (State Library Bond) applications and reported that the late Library hero and Friends founder Mary Louise Stong had left a significant financial gift to the Friends to support the Library. Public comment on AGENDA ITEM #8 FRIENDS OF THE LIBRARY REPORT (None offered). Commission discussion of AGENDA ITEM #8 FRIENDS OF THE LIBRARY REPORT President Higueras thanked Ms. Doyle for her comprehensive update. -------------------------------------------------------------------------------- AGENDA ITEM #9 LABOR UNION REPORT (No report offered) -------------------------------------------------------------------------------- AGENDA ITEM #10 NEW BUSINESS (No items were proposed) -------------------------------------------------------------------------------- AGENDA ITEM #11 ADJOURNMENT MOTION: by Commissioner Steiman, 2nd Commissioner Chin that the meeting be adjourned. Approved by the following vote: 6-0 AYE (Bautista, Chin, Coulter, Higueras, Steiman, and Strobin) There being no further business, at the hour of 6:34pm the Public Library Commission adjourned. -------------------------------------------------------------------------------- Michael Housh, Commission Secretary 10/07/04 Please note: Amendments to these minutes are in alternative typeface. Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 ATTACHMENTS to the September 2, 2004 Minutes: Prop. E (1994) Library Hours hearings Schedule Proposed City Librarian recruitment brochure Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission. The number of members of the public who spoke anonymously at this meeting. 1 -------------------------------------------------------------------------------- Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's Web site. Additional materials not listed as explanatory documents, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b) & 67.28(d).
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