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Notice of Meeting - May 07, 2002

Library Commission

A regular meeting of the San Francisco Public Library Commission will be held as follows:

Date: Tuesday, May 07, 2002
Time: 4:00 PM
Place: Koret Auditorium, Main Library, lower level

The meeting will be called to order.

1. APPROVAL OF THE MINUTES - ACTION

Presentation of, discussion of, and possible action to approve the Minutes of the regular Commission meeting of April 2, 2002.

Explanatory document: draft Minutes

2. CITY LIBRARIAN’S REPORT - DISCUSSION

by City Librarian Susan Hildreth

This report will consist of reports on: a report on federal Legislative Day activities, a Poet Laureate Inauguration report, an exhibits update, information about proposed public information request procedures, and announcements of public meetings on the proposed Mission Bay Branch on May 9th, and Glen Park Branch on June 11th.

3. BRANCH LIBRARY NAMING POLICY - ACTION

Presentation and discussion of and possible action to adopt a revision of the Library’s Branch Library Naming Policy.

Explanatory document: draft Branch Library Naming Policy revision

4. LIBRARY 2002/2003 BUDGET UPDATE - DISCUSSION

Presentation of and discussion of a update report on the 2002/03 Library Budget.

5. BALIS – SAB REPORT - DISCUSSION

Presentation of and discussion of a report on BALIS (Bay Area Library and Information Systems) SAB (System Advisory Board) activities

6. FRIENDS AND FOUNDATION REPORT - DISCUSSION

(This item is to allow the Friends and Foundation of the San Francisco Public Library to inform the Commission of their current and proposed activities.)

7. LABOR UNION REPORT

(This item is to allow members of library labor organizations to report on employee matters within the Commission’s purview as well as to suggest new agenda items for the Library Commission’s consideration.)

8. NEW BUSINESS

(This item is to allow Commissioners to introduce new agenda items for consideration.)

9. PUBLIC COMMENT

(This item is to allow members of the public to comment generally on matters within the Commission’s purview as well as to suggest new agenda items for the Library Commission’s consideration.)

10. ADJOURNMENT - ACTION

(requires motion and public comment)

Michael Housh, Commission Secretary 4/30/02

________________________________________

San Francisco Public Library Commission Policy Manual

Branch Naming Policy Policy #601

Section: Facilities

Adopted: June ‘96

It is the policy of the San Francisco Public Library to name libraries according to geographic location and to identify the facility with the neighborhood or the neighborhood it primarily serves. Anyone interested in finding a library can therefore immediately ascertain its location by its geographic or neighborhood name.

It shall be the policy of the San Francisco Public Library not to name any library for specific individuals or entities. However, there may be reasons so compelling that adding a name of a person to the geographical name of a specific library may be an appropriate honor.

The person so honored will have performed such a myriad of services and dedicated a substantial amount of energy, time, resources, leadership and volunteer service to improve and benefit the library in substantial ways. The depth and breadth of the contributions would be so obvious and compelling that the various segments of the library/branch community are of one mind in their desire to honor this individual. This great service will reflect a dedication and beneficence to the library over a great span of time.

It is our intention that naming a library for a person is a rarity and that the dedication and service to the library is recognized as rare, unique and of the highest quality.

________________________________________

PROCEDURES FOR THE PUBLIC INVESTIGATION OF THE NAME CHANGE

1. Any members of the Library Commission or a member of the public may propose a name change in writing to the Library Commission or at any regularly scheduled meeting of the Library Commission. However, the proposer must have done extensive and rigorous research to demonstrate that the individual or group has met the stringent criteria of dedicated service and benefit to the library.

2. The President of the Library Commission shall assign the branch library name change to the chair of the Planning and Policy Committee. The chair of the Planning and Policy Committee shall schedule the item for general discussion and receive public comment at several scheduled meetings of the Planning and Policy Committee meeting.

3. After reviewing the public comments, the members of the Planning and Policy Committee shall consider the merits of the name change request, and may schedule a meeting in the facility to consider more direct testimony from members of the public living in the neighborhood of the branch library facility. There shall be a waiting period of at least six months to review criteria.

4. At the next regularly scheduled meeting of the Planning and Policy Committee, after the six-month review period, the members of the committee shall discuss the below-listed criteria and determine a recommendation for the name change to the full membership of the Library Commission.

5. At the next regularly scheduled meeting of the Library Commission, the chair of the Planning and Policy Committee shall present its findings and recommendations to the Library Commission. The President of the Library Commission shall provide final public comment on the issue, and he or she shall call for a vote on the issue. An affirmative vote by the Library Commission shall determine the addition of the name change to the branch library facility.

________________________________________

CRITERIA FOR CHANGING THE NAME OF A BRANCH LIBRARY

1. There should be a demonstration of evidence to the Library Commission that there is a broad base of agreement on the desire for a name change by the neighborhood or community that is served by the branch.

2. The name change request should reflect the spirit of the San Francisco Public Library’s mission of free and equal access to information for all.

3. The new name may honor an individual or group that has made a significant contribution to the branch library, the San Francisco Public Library system, the City and County of San Francisco or to the nation.

4. In all cases the geographic name shall precede any honorific name.

5. The new name should avoid controversy and not carry the banner of a transitory cause, no matter how worthy, but rather, reflect the tradition and stability of the library as an institution.

6. If all other criteria are met, the cost of the name change, both in time and cash outlay, should be borne, in part or in whole, by the parties desiring the change.

M. Culver 04/17/97

________________________________________

REVISED SUGGESTED VERSION (WITHOUT RED-LINED TEXT)

May 7, 2002

San Francisco Public Library Commission Policy Manual

Branch Names Policy Policy #601 Section: Facilities Adopted: 2002

It is the policy of the San Francisco Public Library to name libraries according to geographic location and to identify each branch facility with the neighborhood where it is located or the neighborhood it primarily serves. This Policy enables anyone interested in finding a library to easily ascertain its location by its geographic or neighborhood name.

It shall be the policy of the San Francisco Public Library not to name any library for any person, living or deceased. However, there may be reasons so compelling that adding the name of a person to the geographical name of a specific library may be an appropriate honor. In such rare instances, it shall be the policy of the San Francisco Public Library not to name any library for any living person or for any person deceased less than five years.

To be so honored:

  • a person must be associated with a myriad of services and have dedicated a substantial amount of energy, time, resources, leadership and volunteer service to improve and benefit the branch library or the San Francisco Public Library system. The depth and breadth of the contributions must be obvious and compelling and must reflect a dedication and beneficence to the branch library or the San Francisco Public Library system over a great span of time;
  • there must be a strong consensus among library users and residents of the surrounding neighborhood to name the branch library for the proposed individual;
  • the proposed name should reflect the spirit of the San Francisco Public Library 's mission of free and equal access to information for all;
  • the new name should avoid controversy and not carry the banner of a transitory cause, no matter how worthy, but rather, reflect the tradition and stability of the Library as an institution, and
  • it must be in the public interest to approve the proposed name.

In summary, adding the name of a person to a branch library facility is reserved for the rare individual whose dedication and service to the branch library or the San Francisco Public Library system is extraordinary, unique and of the highest quality.

________________________________________

PROCEDURES FOR EVALUATING PROPOSALS TO ADD THE NAME OF A PERSON TO THE GEOGRAPHIC NAME OF A BRANCH LIBRARY

1. Any member of the Library Commission or member of the public may propose a name to be added to the geographic name of a branch library facility by submitting a request in writing to the Library Commission or by making an oral request during public open time at any regularly scheduled meeting of the Library Commission. The proposal must include thorough and rigorous research demonstrating that the proposal meets the stringent criteria set forth in this Policy.

2. The President of the Library Commission, in his or her sole discretion, shall determine whether a proposal is sufficiently documented to warrant further consideration by the Library Commission. Where a proposal does not appear to meet the criteria of this Policy, or where the proposal lacks sufficient documentation to determine whether it satisfies the criteria, the President shall advise its proponents of the deficiencies and provide a reasonable opportunity for the proponents to supplement the request.

3. The President of the Library Commission shall agendize any proposal that appears to meet the criteria set forth in this Policy for general discussion and receive public comment at one or more regular or special meetings of the Library Commission. The President shall schedule a meeting in the branch library facility for which the name is proposed or elsewhere in the neighborhood served by such facility, to obtain direct testimony from members of the public living in the neighborhood of the facility.

4. At any time after obtaining such direct neighborhood testimony, after giving proponents of the name addition and the public an opportunity to be heard, and upon proper notice, the Library Commission shall call for a vote on the issue of whether the proposal meets the criteria set forth in this Policy and whether it is in the public interest to add the proposed name to the geographic name of a specific branch library facility. The affirmative vote by a majority of the members of the Library Commission shall be required to approve the addition of a person's name to a branch library facility. In all cases the geographic name of the facility shall precede the honorific name.

5. The party who proposed the name to be added to the geographic name of a branch library shall bear all costs associated with adding the honorific name, including staff time and material expenses, unless the Commission finds it in the public interest to waive this requirement in whole or in part.

________________________________________

REVISED SUGGESTED VERSION (WITH RED-LINED TEXT) May 7, 2002

San Francisco Public Library Commission Policy Manual

Branch Names Policy Policy #601 Section: Facilities Adopted: 2002

It is the policy of the San Francisco Public Library to name libraries according to geographic location and to identify each branch facility with the neighborhood where it is located or the neighborhood it primarily serves. This Policy enables anyone interested in finding a library to easily ascertain its location by its geographic or neighborhood name.

It shall be the policy of the San Francisco Public Library not to name any library for any person, living or deceased. However, there may be reasons so compelling that adding the name of a person to the geographical name of a specific library may be an appropriate honor. In such rare instances, it shall be the policy of the San Francisco Public Library not to name any library for any living person or for any person deceased less than five years.

To be so honored:

  • a person must be associated with a myriad of services and have dedicated a

substantial amount of energy, time, resources, leadership and volunteer service to improve and benefit the branch library or the San Francisco Public Library system. The depth and breadth of the contributions must be obvious and compelling and must reflect a dedication and beneficence to the branch library or the San Francisco Public Library system, over a great span of time;

  • there must be a strong consensus among library users and residents of the surrounding neighborhood to name the branch library for the proposed individual;
  • the proposed name should reflect the spirit of the San Francisco Public Library 's mission of free and equal access to information for all;
  • the new name should avoid controversy and not carry the banner of a transitory cause, no matter how worthy, but rather, reflect the tradition and stability of the Library as an institution, and
  • it must be in the public interest to approve the proposed name.

In summary, adding the name of a person to a branch library facility is reserved for the rare individual whose dedication and service to the branch library or the San Francisco Public Library system, the City and County of San Francisco, or the nation is extraordinary, unique and of the highest quality.

________________________________________

PROCEDURES FOR EVALUATING PROPOSALS TO ADD THE NAME OF A PERSON TO THE GEOGRAPHIC NAME OF A BRANCH LIBRARY

1. Any member of the Library Commission or member of the public may propose a name to be added to the geographic name of a branch library facility to the Library Commission in writing or during public open time at any regularly scheduled meeting of the Library Commission. The proposal must include thorough and rigorous research demonstrating that the proposal meets the stringent criteria set forth in this Policy.

2. The President of the Library Commission, in his or her sole discretion, shall determine whether a proposal is sufficiently documented to warrant further consideration by the Library Commission. Where a proposal does not appear to meet the criteria of this Policy, or where the proposal lacks sufficient documentation to determine whether it satisfies the criteria, the President shall advise its proponents of the deficiencies and provide a reasonable opportunity for the proponents to supplement the request.

3. The President of the Library Commission shall agendize any proposal that appears to meet the criteria set forth in this Policy for general discussion and receive public comment at one or more regular or special meetings of the Library Commission. The President shall schedule a meeting in the branch library facility for which the name is proposed or elsewhere in the neighborhood served by such facility, to obtain direct testimony from members of the public living in the neighborhood of the facility.

4. At any time after obtaining such direct neighborhood testimony, after giving proponents of a sufficiently documented name addition and the public an opportunity to be heard, and upon proper notice, the Library Commission shall call for a vote on the issue of whether the proposal meets the criteria set forth in this Policy and whether it is in the public interest to add the proposed name to the geographic name of a specific branch library facility. The affirmative vote by a majority of the members of the Library Commission shall be required to approve the addition of a person's name to a branch library facility. In all cases the geographic name of the facility shall precede the honorific name.

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