Minutes of the regular meeting of Tuesday, July 2, 2002 (As approved amended August 6, 2002) The San Francisco Public Library Commission held a regular meeting on Tuesday, July 2, 2002, in the Koret Auditorium, Main Library. Due to President Higueras’s delay, Commissioner Steiman as President called the meeting to order at 4:08 PM, relinquishing the gavel to President Higueras upon his arrival at 4:09 PM. The following members were noted present: Commissioners Bautista, Chin, Coulter, Higueras, Steiman, and Swig. Commissioner Streets was excused attendance. AGENDA ITEM #1 APPROVAL OF THE MINUTES At the request of Susan Hildreth, City Librarian, the approval of the minutes of the meeting of June 4, 2002, was postponed to a future meeting. An anonymous citizen’s request to comment upon approval of the minutes was declined by President Higueras because the item was not considered. AGENDA ITEM #2 CITY LIBRARIAN’S REPORT Ms. Hildreth described the library’s inventory and collection refreshment project and provided a handout dated 6/10/02. She noted that this project is coinciding with planning for the various branch renovations and the need for a systemwide inventory of holdings. The City Librarian suggested various reasons that would account for the discrepancies between materials in the catalog and on the shelves, and stated her desire to develop as accurate a database of the actual holdings as possible to assist in planning for the development and maintenance of library collections. She reported that the project was beginning with the phase-one libraries—Excelsior, Richmond, Noe Valley, Marina, and Parkside—and would eventually include all the facilities. Ms. Hildreth anticipated that loss rates for materials would vary significantly between various branches, and emphasized that the library’s migration to a new integrated library system will benefit by improving the accuracy of catalog information. She pointed out that Automation was printing reports of library materials that had not been checked out in the past two years, and that staff was checking the reports against materials physically on the shelves. She indicated that in some instances branch librarians were taking this opportunity to determine whether materials were current and suitable for the branch collection or would be more appropriate in another facility or should be withdrawn. Ms. Hildreth specified that this was an option for the branch librarians but was not required. The City Librarian lauded the library’s redistribution program which includes a review of all materials submitted to determine whether they can be used elsewhere in the system, and, if not, seeks to redistribute them where possible to other public agencies or libraries. Ms. Hildreth recalled the American Library Association conference held in June in Atlanta and informed the Commission of discussions regarding the federal PATRIOT Act which enhanced the authority of federal agencies to obtain patron records from public libraries. She reported that to her knowledge the San Francisco Public Library has not received any requests for information under the act. The City Librarian noted that the Children’s Internet Protection Act had been declared unconstitutional by the circuit court in Philadelphia, and that the federal government was appealing that decision to the U.S. Supreme Court. Ms. Hildreth notified the Commission that the American Library Association has entered into partnership with Wells Fargo Bank to support ALA’s At Your Library media campaign, and that Wells Fargo Bank has invited San Francisco Public Library to participate in a program that will provide information to interested citizens regarding home ownership. The City Librarian described the One State/One Book project being sponsored by the State Library and the California Council for the Humanities which will encourage Californians to read The Grapes of Wrath. Ms. Hildreth reported that San Francisco Public Library received four grants from the California Council for the Humanities to support programs focusing on the Steinbeck novel at various sites, including a program in Spanish at the International Center. Ms. Hildreth offered a report on various exhibits and programs that will be presented at the library, including a program on Caldecott-winning children’s author David Small that will feature a reception and book signing; a reading and slide show celebrating the life and work of folksinger and songwriter Woody Guthrie; the summer reading program; and the library’s ongoing series of computer and Web classes. The City Librarian informed the Commission that the dates for West Portal Branch’s closure for electrical upgrades had been set, and that open hours of surrounding branches have been adjusted upwards to accommodate users for the three months that West Portal is expected to be closed. Ms. Hildreth reported that the library is receiving initial responses from the state regarding the initial cycle of Proposition 14 applications, and that total applications for the first cycle substantially exceeded the total amount of the bond. The City Librarian announced that President Higueras was elected to the Urban Libraries Executive Board at the June ALA meeting. Public comment on AGENDA ITEM #2 CITY LIBRARIAN’S REPORT: An anonymous citizen expressed apprehension that the term "Inventory and Collection Refreshment" was misleading, and that the report contradicted previous staff statements that inventories of materials were made prior to items being withdrawn from the collections. This individual suggested that the library received various advantages from distortions in the count of materials. Ed Regan, a retired citizen, opposed removal of non-circulating materials and noted that the information in nonfiction sources is often stable and useful from year to year. Sue Cauthen, the representative of Marina and North Beach branches on the Council of Neighborhood Libraries, expressed support for removal of outdated materials from the library but cautioned against mass removal. She recalled removal of books from the Main Library due to lack of space, and emphasized that weeding should be highly selective, should be allotted sufficient time, and that items withdrawn should be offset by new items. She referred to community concerns regarding weeding, questioned a specific instance of a book that was withdrawn, and expressed concern that shelf space will be reduced in some branches during renovation. Marcia Popper, library user and Presidio representative, Council for Neighborhood Libraries, agreed with concerns expressed by previous speakers and stated that the public library should be a resource and repository for less frequently used and less readily accessible materials. Ms. Popper pointed out that significant usage of library materials is reference which will not show up in circulation figures, and she urged that on-site professional staff be principal in both the removal and addition of materials to library collections. Peter Warfield questioned the terminology of inventory and collection refreshment, and stated his concern that the project does not discuss obtaining new materials to fill in collections or replace materials that have been withdrawn. He inquired about the development of guidelines for the program and the relation of them to the library’s current policy on retention, and distinguished between a building’s capacity and actual collection size. Guy Michael requested an assessment of water fountains in the main library and suggested that the library acquire alternate sites for storage and access of certain materials. Commission comment on AGENDA ITEM #2 CITY LIBRARIAN’S REPORT: Vice President Steiman offered assurance that the two-year non-circulating guideline does not mean that a book will be removed from the collection, and the City Librarian agreed that the principal use of the information is to guide staff in determining what is actually on the shelves. Ms. Hildreth expressed appreciation for public comment and affirmed that the library is considering obtaining portable barcode scanners that could capture information regarding in-house use of library materials. The vice president reemphasized that the purpose of the two-year guideline is not weeding. Commissioner Coulter suggested that the library utilize a clearer term than "deselection" and reminded the Commission of a previous decision to develop a citizens advisory committee on the issue of weeding. He added that the Library could revisit the issue of collection-maintenance rules, and he maintained support for the Commission having a broad dialogue over a period of time with a group of citizens on issues surrounding library collections since, as he pointed out, this is one of the most important functions of the professional staff and one that is least understood by the public. Commissioner Coulter hearkened back to the 1996 controversy regarding discards during which the library had identified 80% of the materials as having come from branches and questioned whether this did not indicate some form of inventory had occurred. Ms. Hildreth responded that the move to the new Main included a specific review of the Main Library’s collection, but that no inventory of the branch libraries had been made. She advised the Commission that a substantial amount of the branch discards at that time were old and damaged materials that were being cleared to make room for new materials purchased with Proposition E funds. Commissioner Coulter urged the Commission to review rules on removing materials from the library’s collections and to consider inviting a panel to discuss the issue. In response to Ms. Cauthen’s comment, he stated that a goal of branch remodeling should be no reduction in shelf space. Vice President Steiman indicated that she too supported that goal, but that in some smaller branches it may prove impossible because of the spatial requirements such as ensuring accessibility and seismic safety, and that the library should make clear what the choices are. Commissioner Bautista suggested that each branch facility should have its own review panel to be involved with staff in decision making and local issues. Vice President Steiman urged that sufficient time be allotted to making and implementing collection decisions. President Higueras offered to calendar additional discussion of this issue during the New Business portion of the agenda, and Ms. Hildreth expressed the Library’s commitment to ensure that collections are relevant to San Francisco’s communities. AGENDA ITEM #3 PURCHASE & SALE AGREEMENT: GLEN PARK The City Librarian welcomed Carla Lieske, Deputy City Attorney, who reported on the continuing negotiations regarding the Glen Park Branch Library, and Ms. Hildreth noted that any outstanding issues would be determined prior to seeking approval from the Board of Supervisors. Marilyn Thompson, Branch Bond Program Manager, spoke in favor of the project from a design perspective and indicated that architects are preparing schematic designs that she anticipated would be brought before the Library Commission in summer for approval. The City Librarian explained that before a purchase and sale agreement can be submitted to the Board of Supervisors, a general plan referral must be completed and approved by the Planning Department, and that some of the issues regarding Glen Park Branch, such as detail of the exterior of the building, will be addressed during Planning Commission review. Commissioner Chin arrived at 4:59 PM. Public comment on AGENDA ITEM #3 PURCHASE & SALE AGREEMENT: GLEN PARK: An anonymous citizen stated that the agenda for the meeting should have referred to two additional explanatory documents and recalled his previous statements that the library’s acquisition of a condominium to serve as a branch facility retains some of the disadvantages involved in renting. Mr. Regan expressed preference for libraries being stand-alone buildings. Mr. Warfield informed the Commission that explanatory documents should have been mailed with the agenda instead of only being provided at the meeting. He cited specific instances in the resolution and the term-sheet outline that he found unacceptably open-ended. Commission comment on AGENDA ITEM #3 PURCHASE & SALE GREEMENT: GLEN PARK: Vice President Steiman expressed discomfort that more specific terms could not presently be placed before the Commission since negotiations are ongoing, and she expressed concern regarding final finishes for the exterior of the building. At the request of President Higueras, Ms. Thompson discussed issues regarding quality assurance at Glen Park Branch. She noted that the library has ultimate approval at each step of the construction process, and that this authority will be used to ensure that the features and qualities needed by an urban library are acquired. In response to a question from the Commission President, Ms. Hildreth indicated that an appraisal is currently underway to validate the cost of the branch, and that she anticipated that an evaluation of air rights would be included. Commissioner Coulter suggested postponing the vote on Glen Park Branch since the appraisal was not expected to be submitted until July 21, and a neighborhood group had requested a meeting with him prior to any action being taken. Ms. Hildreth responded that the project would be strengthened by providing the developer with Commission approval prior to the issue being heard by the Planning Commission. Ms. Hildreth commented that if the Glen Park Branch were a stand-alone building in a public-zoning area, as is the case with the other branch libraries, there would be no requirement for parking, and that the Public Library is participating in a grant-funded collaboration with the Planning Department and BART in a CalTrans study to enhance transit and parking in Glen Park. The Commission discussed the dialogue the Library had engaged in with the community regarding issues around construction of a new facility for Glen Park Branch, and several members suggested that the Planning Department hearing would be the appropriate venue for individuals with additional concerns. The City Librarian reviewed the changes in parking plans that have occurred in the project during its development, and David Prowler, the project developer, described the project’s outreach efforts and public hearings. Commissioner Coulter noting that he had been contacted by several Glen Park residents with concerns about the proposed project and had not yet had an opportunity to hear them, urged that the Commission delay its vote until he was able to hear the concerns of the individuals he was scheduled to meet with the next week. Commissioner Coulter explained that approving the resolution could be construed by the community to mean that the library supported the entire project, including the absence of parking. Ms. Hildreth provided the Commission with information regarding the Planning Department’s questions concerning the Glen Park project, and she reported that she has provided Planning with a copy of the library’s branch-facility plan. Motion: by Commissioner Bautista, seconded by Commissioner Chin, to adopt the following: RESOLUTION ENDORSING ACQUISITION OF GLEN PARK BRANCH LIBRARY WHEREAS, On November 7, 2000, the voters of the City and County of San Francisco passed Proposition A, "Branch Library Facilities Improvement Bonds, 2000" for general obligation bonds in the amount of $105,865,000 for the acquisition, renovation and construction of branch libraries and other library facilities; and WHEREAS, One priority of the Branch Library Facilities Improvement Bonds is to relocate the four branch libraries located in rented facilities into facilities owned by the City; and WHEREAS, The Glen Park Branch Library presently is housed in a 1500 square foot facility rented by the City at 653 Chenery Street that is inadequate to meet the needs of the neighborhood it is intended to serve; and WHEREAS, At a Special Meeting of the San Francisco Public Library Commission ("Library Commission") held November 15,2001, the Library Commission authorized the City Librarian to negotiate for the purchase of an approximately 9200 square foot condominium unity, including an approximately 700 square foot exclusive entry off Diamond Street on the ground floor, 8500 square feet on the second floor, and approximately 4000 square feet of air rights above the condominium unit, in a mixed use project to be built at the corner of Diamond and Wilder Streets. The mixed use project shall consist of approximately 15 – 20 residential units, a ground floor neighborhood grocery store and the branch library; and WHEREAS, The Department of Real Estate, on behalf of the Library Commission and the City, has negotiated an agreement to acquire the parcel for $3,374,000, which price shall include the condominium unit, delivered as an enhanced shell, and be subject to all of the conditions as more particularly described in the Agreement of Purchase and Sale of Real Property by and between Glen Park Marketplace Phoenix, LLC as seller and City and County of San Francisco as buyer, and exhibits and schedules thereto (the "Agreement"), a draft of which is on file with the Library Commission; and WHEREAS, The Agreement is subject to the prior approval of the Board of Supervisors, and the planning and environmental review related to the Agreement shall be completed prior to submission of the Agreement to the Board of Supervisors for approval; and NOW, THEREFORE BE IT RESOLVED That the Library Commission endorses the purchase of the Glen Park Branch Library unit on the terms and conditions set forth in the Agreement and, subject to completion of all required environmental review and governmental approvals, recommends that the Board of Supervisors approve the Agreement; and BE IT FURTHER RESOLVED That, should the Board of Supervisors approve the Agreement, the Library Commission authorizes the City Librarian to take all steps necessary to finalize, and urges the Director of Property to execute, the Agreement; and BE IT FURTHER RESOLVED That the Library Commission authorizes the City Librarian and the Director of Property to enter into any additions, amendments or other modifications to the Agreement that they determine are in the best interests of the City, do not materially decrease the benefits to the City with respect to the unit, do not materially increase the obligations or liabilities of the City, and are necessary or advisable to complete the transaction contemplated in the Agreement and effectuate the purpose and intent of this Resolution, such determination to be conclusively evidenced by the execution and delivery by any of them of any such additions, amendments, or other modifications; and BE IT FURTHER RESOLVED That should the Board of Supervisors approve the Agreement, the Library Commission authorizes the City Librarian and the Director of Property to take all steps that are necessary or advisable to complete the transaction contemplated in the Agreement to effectuate the purpose and intent of this Resolution and that do not materially increase the obligations or liabilities of the City. Action: AYE 5-1 Aye: (Bautista, Chin, Higueras, Steiman, Swig.) No: (Coulter.) AGENDA ITEM #4 PURCHASE & SALES AGREEMENT: MISSION BAY The City Librarian welcomed Donnell Choy, deputy city attorney, who reported that no major changes have been made in the proposed Mission Bay agreement since the last update, and that the purchase price was now specified and was included in the "Summary of Proposed Purchase Agreement for Mission Bay Branch Library," dated 7/2/02, which had been distributed. Ms. Thompson reviewed the development of the budget for Mission Bay Branch and explained that the purchase price is now set at $3.267 million. She specified items—such as legal costs, telecommunications, construction management, moving, equipment and furniture—that are not included in the purchase price and indicated that those are budgeted elsewhere in the bond program or Friends/Foundation fundraising campaign. Ms. Thompson described items included in the purchase price, such as the library’s share of construction of the building shell and core, library interiors, permits, design costs, and various contingency funds. The branch bond manager noted that the budget includes a price cap, and that if expenditures exceed the cap, the library can withdraw from the project. Ms. Thompson concluded that the forecast project cost is now $3.957 million, and that the approved budget is $3.304 million, so that an additional $0.653 million will be needed. She advised the Commission that it would, at a future meeting, be requested to reduce the current program reserve in order to cover the difference between the forecast cost and the approved budget. The City Librarian clarified that a difference between cost and funding was also included in the presentation to the Commission in December. Public comment on AGENDA ITEM #4 PURCHASE & SALE AGREEMENT: MISSION BAY: An anonymous citizen expressed satisfaction that the purchase price for the Mission Bay Branch was now available, and requested additional discussion regarding the implications of the city being self-insured in the project. Mr. Regan expressed his preference for branch libraries being built as stand-alone structures. Mr. Warfield explained his disappointment that the materials describing the project were not available prior to the meeting, and his concern that the price of Mission Bay Branch was rising before construction began. He cited language in the Mission Bay resolution, similar to that in the Glen Park resolution, which he found unacceptably open-ended. Commission comment on AGENDA ITEM #4 PURCHASE & SALE AGREEMENT: MISSION BAY: Ms. Thompson offered additional information regarding the various contingency funds allotted for the project, and, in response to a concern expressed by Commissioner Bautista, the City Librarian predicted that the branch will not exercise its option to rent parking spaces unless required to do so by unforeseen circumstances. President Higueras welcomed Matthew Schwartz, Senior Housing Development Specialist with the Redevelopment Agency, and Merle Malakof, Associate Director for Housing Development at Mercy Housing. Mr. Malakof assured the Commission that library staff had been diligent in ensuring that none of the cost for housing development was shifted to the library and that a fair method for allocating costs for mixed-use development was in place. In response to a question from Commissioner Chin, the City Librarian projected that both Glen Park and Mission Bay branches would serve substantial numbers of patrons from outside their specific neighborhoods because of their proximity to major transit lines. Motion: by Commissioner Bautista, seconded by Commissioner Chin, to adopt the following: RESOLUTION ENDORSING ACQUISITION OF MISSION BAY BRANCH LIBRARY WHEREAS, On October 26, 2998, the Board of Supervisors approved a Redevelopment Plan for the Mission Bay North Redevelopment Project by Ordinance No. 327-98 and on November 2, 1998, the Board of Supervisors approved a Redevelopment Plan for the Mission Bay South Redevelopment Project by Ordinance No. 335-98, effectively creating two new future neighborhoods, Mission Bay North and Mission Bay South, each with approximately 3,000 new units of housing in addition to several million square feet of office and commercial space; and WHEREAS, The voters of the City and County of San Francisco passed Proposition A, "Branch Library Facilities Improvement Bonds, 2000," for general obligation bonds in the amount of $105,865,000 that included funds for the construction of a new branch for the Mission Bay Neighborhoods; and WHEREAS, At a Special Meeting of the San Francisco Public Library Commission ("Library Commission") held December 20, 2001, the Library Commission authorized the City Librarian to negotiate for the purchase of a new Mission Bay Branch Library on the ground floor of a mixed use project to be constructed on southwest corner of Fourth and Berry Streets, Block N3a, Parcel 1, just north of the Channel and Fourth Street Bridge in the Mission Bay North Redevelopment Project Area; and WHEREAS, The Branch Library will occupy approximately 7,700 square feet in the mixed use project which shall consist of approximately 139 senior housing units, an adult day-care center, approximately 23,400 square feet of non-profit office space and the Branch Library. Parcel n3a-1 will be vertically and horizontally subdivided to create the Branch Library parcel, a housing parcel and an office parcel; and WHEREAS, The Department of Real Estate, on behalf of the Library and the City, has negotiated an agreement to acquire the Branch Library parcel for $3,267,000, the purchase price based on the actual cost of designing and constructing the core and shell and tenant improvements for the Branch Library and may be adjusted upwards or downwards based upon such actual costs, all as more fully set forth in, and subject to the conditions as more particularly described in, The Agreement of Purchase and Sale of Real Property, and exhibits and schedules thereto ("the Agreement"), a draft of which is on file with the Library Commission; and WHEREAS, In a letter dated June 27, 2002, to the Department of Real Estate, a copy of which is on file with the Library Commission, the Planning Department found: (1) that the Mission Bay North Owner Participation Agreement with Catellus Development Corporation and the proposed Mission Bay Branch Library project "received Environmental Review – Mission Bay Subsequent Environmental Impact Report – and Certification on September 7, 1998 (Case No. 771E) and that therefore, no further environmental review is required"; and (2) that the proposed branch library project is consistent with the Eight Priority Policies of Section 101.1 of the Planning Code; and WHEREAS, The Agreement is subject to the prior approval of the Board of Supervisors; and NOW, THEREFORE BE IT RESOLVED That the Library Commission endorses the purchase of the Branch Library parcel on the terms and conditions set forth in the Agreement and recommends that the Board approve the Agreement; and BE IT FURTHER RESOLVED That, should the Board of Supervisors approve the Agreement, the Library Commission authorized the City Librarian tot take all steps necessary to finalize, and urges the Director of Property to execute, the Agreement; and BE IT FURTHER RESOLVED That the Library Commission authorizes the City Librarian and the Director of Property to enter into any additions, amendments or other modifications to the Agreement that they determine are in the best interests of the City, do not materially decrease the benefits to the City with respect to the Branch Library parcel, do not materially increase the obligations or liabilities of the City, and are necessary or advisable to complete the transaction contemplated in the Agreement and effectuate the purpose and intent of this Resolution, such determination to be conclusively evidenced by the execution and delivery by any of them of any such additions, amendments, or other modifications; and BE IT FURTHER RESOLVED That, should the Board of Supervisors approve the Agreement, the Library Commission authorizes the City Librarian and the Director of Property to take all steps that are necessary or advisable to complete the transaction contemplated in the Agreement to effectuate the purpose and intent of this Resolution and that do not materially increase the obligations or liabilities of the City. Commissioner Coulter expressed caution regarding the budget and recalled that the bond measure was reduced by $10 million from the library’s original request. At the request of the City Librarian, Ms. Thompson provided an overview of issues regarding the foundation for the Mission Bay project. She indicated that geotechnical information that had led structural engineers to plan for increases in both the number and depth of foundation piers was undergoing a peer-review process, and that this might result in reduction of the projected cost of the foundation. Action: AYE 6-0 (Bautista, Chin, Coulter, Higueras, Steiman, Swig) The meeting was recessed by President Higueras at 6:17 PM and resumed at 6:27 PM. AGENDA ITEM #5 LIBRARY 2002/2003 BUDGET UPDATE George Nichols, Library Finance Director, provided a handout entitled "Notes on Budget Report," dated July 2, 2002, and reported that the Budget Committee of the Board of Supervisors had approved the Library’s proposed budget for fiscal year 2002/03 which now moved to the full board. Mr. Nichols described the Library’s negotiations with the budget analyst’s office, and informed the Commission of a $430,000 increase in the book budget, and that overall expenditure for library materials will thus represent 10.2% of the library’s total budget. Mr. Nichols informed the Commission that the Mayor’s Budget assumes that employees will pay a portion of the retirement contribution now covered fully by the city, but that this is being negotiated with the individual bargaining units. He stated that in the event that the units representing library employees reject the Mayor’s request, the amount of the retirement contribution will be charged against the library’s budget in an amount he estimated at approximately $250,000. In response to a question from Vice President Steiman, the City Librarian stated that this charge, if it occurs, would be funded from the Library’s reserve fund. Public comment on AGENDA ITEM #5 LIBRARY 2002/2003 BUDGET UPDATE: An anonymous citizen questioned the need for funding a Librarian II position at Mission Bay Branch since the facility is not open to the public, and expressed concern regarding the costs for the integrated library system and the information systems infrastructure. Mr. Regan suggested that the Library reduce the amount it charges the public for making photocopies. Mr. Warfield expressed disappointment that book acquisition is not receiving a greater share of the Library’s resources, and concern regarding expenditures from Prop. E funds. Commission comment regarding AGENDA ITEM #5 LIBRARY 2002/2003 BUDGET UPDATE: In response to questions from Vice President Steiman, Ms. Hildreth stated that a goal for the materials budget would be 12% to 15% of the total budget, and Mr. Nichols noted the growth in the book budget over the past five years. The City Librarian explained that the librarian position for Mission Bay would be a full-time position, but would not be filled until January 2003, and that the individual appointed would be involved in crafting collections and services for the branch. In reply to questions from Commissioner Bautista, Mr. Nichols stated that the Tool Lending Center remains funded through the Public Library, and that Fuhrman Fund expenditures can be tracked through invoices. Ms. Hildreth stated that she would request that the Library’s Chief of Information and Resource Management determine whether a title list of materials purchased through Fuhrman funds could be produced, and she agreed to communicate that information to Commissioner Bautista. AGENDA ITEM #6 FRIENDS AND FOUNDATION REPORT Kathy Bella, Chief Development Officer, reported that, as of the end of May, Friends and Foundation had exceeded their goal for contributed and earned income by 13%, and that a final payment in the amount of $757,000 was received during the fiscal year from a bequest which totaled almost $7 million. Ms. Bella provided flyers describing upcoming literary events that Friends/Foundation sponsors in conjunction with City Arts and Lectures. Public comment on AGENDA ITEM #6 FRIENDS AND FOUNDATION REPORT: None. AGENDA ITEM #7 LABOR UNION REPORT Not offered. AGENDA ITEM #8 NEW BUSINESS Commissioner Coulter suggested that the Commission discuss the library’s current collection-weeding guidelines with members of the community, perhaps in a roundtable format in the Latino/Hispanic meeting room. He requested that the Commission consider developing a program in which the library would work with public-benefit organizations to honor individuals who have made significant contributions to the community. In response to a question from Commissioner Bautista, Ms. Hildreth stated that such a program could be an enhancement to the library’s commitment to developing archives for each neighborhood. Commissioner Bautista requested that the library explore a possible amnesty for young people who have lost library books. Public comment on AGENDA ITEM #8 NEW BUSINESS: An anonymous citizen spoke in support of Commissioner Coulter’s suggestion for a public discussion of the Library’s weeding guidelines and practices, and questioned the criteria that would be utilized to select community heroes. Mr. Regan spoke in support of both of Commissioner Coulter’s suggestions. Mr. Warfield expressed agreement with the suggestion to discuss the weeding policy and Commissioner Bautista’s suggestion to consider an amnesty for youth who have lost library books. He related an incident regarding young people who needed materials at a branch that were unavailable, urged that any discussion of weeding collections also include collection refreshment, and stated that books identified as missing from the collections should be considered for replacement. AGENDA ITEM #9 PUBLIC COMMENT An anonymous citizen recalled previous discussions regarding formation of a Citizens Committee to consider weeding policies and spoke in support of possible legislation being considered by Supervisor Leland Yee. Mr. Regan encouraged increasing library open hours and reducing the cost of photocopies. Commission comment on AGENDA ITEM #9 PUBLIC COMMENT Ms. Hildreth explained that patrons can reduce their cost for photocopies by one-third by purchasing a debit card, and Commissioner Bautista pointed out that the library’s budget does not permit an extension of open hours. AGENDA ITEM #10 ADJOURNMENT President Higueras announced with regret that Commissioner Swig was resigning from the Library Commission, and he thanked her for her service to the Public Library. Commissioner Swig expressed appreciation for the opportunity to serve on the Commission, and she urged the members and public to bear in mind the important service that the library system provides to the community. Motion: by Commissioner Coulter, seconded by Commissioners Chin and Bautista, to adjourn the meeting of Tuesday, May 7, 2002, in appreciation of Commissioner Swig’s service during her tenure as a member of the Library Commission. Public comment on AGENDA ITEM #10 ADJOURNMENT An anonymous citizen expressed gratitude to Commissioner Swig and wished her well. Mr. Regan commended Commissioner Swig. Mr. Warfield thanked the Commissioner for her thoughtfulness which benefited the library. Action: AYE 6-0 ((Bautista, Chin, Coulter, Higueras, Steiman, Swig) The regular meeting of Tuesday, July 2, 2002, of the San Francisco Public Library Commission adjourned at 7:11 PM. Please note: Copies of Commission minutes and handouts are available in the Office of the Secretary, Library Commission, 100 Larkin Street, San Francisco, CA 94102-4733. Copies of Public Comment Summary Statements as authorized by San Francisco Administrative Code Section 67.16 can be found in Appendix A. These summary statements are provided by the speaker and their contents are neither generated by, nor subject to, approval or verification of accuracy by the San Francisco Public Library Commission. The number of members of the public who spoke anonymously at this meeting: 1 Michael Housh, Library Commission Secretary - 8/7/02 Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16.. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission. The number of members of the public who spoke anonymously at this meeting. 1 Public Comment available for viewing in pdf format.