Library Commission Minutes - November 21, 2002

Minutes of the meeting of Thursday, November 21, 2002.(As approved December 19, 2002) The San Francisco Public Library Commission held a regular meeting on Thursday, November 21, 2002 in the Koret Auditorium, Main Library. The meeting was called to order at 4:05PM by Vice President Steiman. The following members were noted present: Commissioners Bautista, Chin, Steiman, Streets, and Strobin. Commissioner Coulter joined the meeting at 4:18PM. President Higueras’ arrival was expected to be delayed. AGENDA ITEM #1 APPROVAL OF THE MINUTES OF THE OCTOBER 17, 2002 COMMISSION MEETING Public comment on AGENDA ITEM #1 APPROVAL OF THE MINUTES OF THE OCTOBER 17, 2002 COMMISSION MEETING An anonymous member of the public observed that the minutes eviscerated the meaning from discussions and comments offered. Mr. Peter Warfield noted that the agenda packet did not include copies of draft minutes, wondered if there were different mailing lists for Commission meeting documents, and reiterated comments he had made at the October 17th meeting concerning alternative library locations. Commission comment on AGENDA ITEM #1 APPROVAL OF THE MINUTES OF THE OCTOBER 17, 2002 COMMISSION MEETING MOTION: Commissioner Bautista, seconded by Commissioner Strobin that the October 17, 2002 Minutes be approved. ACTION: AYE 5-0 (Bautista, Chin, Steiman, Streets, and Strobin) AGENDA ITEM #2 BOND PROGRAM MANAGER’S REPORT Deputy City Librarian Underwood gave the regular program report in the absence of Bond Program Manager Marilyn Thompson. He began the report by introducing Ms. Julie Moran, of the Public Art Program of the Arts Commission. Ms. Moran reported to the Commissioners concerning the selection of a design by Vincent Koloski as the Mission Bay Branch Artwork Proposal,( copy attached). Public comment on AGENDA ITEM #2 BOND PROGRAM MANAGER’S REPORT An anonymous member of the public commented that addressing public art was inherently controversial and questioned the process by which this work was selected. Mr. Peter Warfield inquired about what steps would be taken before final approval of the artwork, but found merit in that its design related to books and words. Commission comment on AGENDA ITEM #2 BOND PROGRAM MANAGER’S REPORT (Public Artwork Report) In response to questions by Commissioner Chin and Vice President Steiman concerning potential glare created by the artwork’s lighting and its use of colors, Ms. Moran explained that the final designs and the finished appearance of the artwork would be fully reviewed by the Art Commission before the final approvals were given. AGENDA ITEM #2 BOND PROGRAM MANAGER’S REPORT (cont’d) The Deputy City Librarian then updated the Commission concerning the current Budget Report, (copy attached) noting there were no changes since the last report, and the Schedule Report, (copy attached) also noting no changes since the previous report. Mr. Underwood next gave a Site Acquisitions Report on recent activities regarding the Glen Park Branch, the Mission Bay Branch, the Portola Branch, the Ingleside Branch, the Visitacion Valley Branch, and the Support Services Facility. The Deputy City Librarian then provided an Active Projects report calling attention to recent developments regarding the Richmond Branch, the Excelsior Branch, the Noe Valley Branch, the Marina and Parkside Branches, and concerning Branch Library Improvement Bond Program design services RFQs (request for qualifications). Mr. Underwood next gave the Commissioners a community outreach update informing them of: an Excelsior Branch community meeting sponsored by the Library on December 7 and that the Library had been invited to attend meetings of the Ingleside Terrace Association on 11/16/02, the Westwood Park Association on 11/19/02, and the Glen Park Marketplace Open House on 11/21/02. The Deputy City Librarian noted that Branch Library Improvement Bond Program information on the Library’s Website was being continually updated and that the Sept/November edition of the Bond Program newsletter was available. The Deputy City Librarian then introduced Mr. Douglas Legg, Office of Financial Management & Administration, Department of Public Works who presented a special report, A Primer on Financial reports, (copy attached). Public comment on AGENDA ITEM #2 BOND PROGRAM MANAGER’S REPORT An anonymous member of the public called attention to the significant amounts of information included in the report. Mr. Peter Warfield suggested that information in greater detail on each project was needed than was provided in the reports, and finding the primer useful, requested that he receive a copy of the slide presentation. Mr. Warfield requested that reports highlighting where changes in budget and schedule occurred be provided. Mr. Warfield also requested more information concerning upcoming community meetings. Commission comment on AGENDA ITEM #2 BOND PROGRAM MANAGER’S REPORT In response to questions by Commissioner Streets concerning how the staff proposed to address any budget shortfall in the Branch Library Improvement Bond Program resulting from not receiving sufficient Prop. 14 (State Library Bond) funds, the City Librarian outlined how the Program Budget included a $5 million budget reserve. Ms. Hildreth then discussed the prospect for a new state library bond being placed before the voters that would provide additional opportunities to compete for state bond funds to fill in for any not received through Prop. 14.noting that by the conclusion of the third cycle of Prop. 14 funding the Library would understand the complete revenue picture for completion of the bond program projects and be able to respond to unmet needs. In response to additional questions by Commissioner Streets, Ms. Hildreth discussed budget contingencies built into each project. Commissioner Streets suggested that detailed reports on each Bond Program project such as those presented on the Chinatown project be provided to the Commission. In response to a query by Vice President Steiman, the City Librarian outlined the various steps in the process of addressing the appeal made to the Planning Commission concerning the Glen Park Market Place Project. Ms. Hildreth further clarified for Commissioner Streets that all seismic risk level 4 branchs were included in the first phases of the renovation program. AGENDA ITEM #3 BLIP REPORT None offered. AGENDA ITEM #4 PUBLIC COMMENT An anonymous member of the public discussed concerns with the Commission’s meeting its responsibilities as trustees of the Fuhrman Bequest in response to a request by Commissioner Bautista for a report on materials purchased with Fuhrman Trust funds. Mr. Dan Weaver, Friends of the Ingleside Library, suggested that a community representative be added to the selection panel for choosing an architect for the new Ingleside Branch. Mr. Weaver suggested that public input be gathered only at public meetings and that adding a community representative on such panels be placed on the agenda for discussion at a future Library Commission meeting. AGENDA ITEM #5 PUBLIC EMPLOYEE EVALUATION CLOSED SESSION MOTION: by Commissioner Bautista, seconded by Commissioner Strobin that the Commission go into closed session Pursuant to Government Code Section 54957 and San Francisco Administrative Code Section 67.10(b) for the purpose of evaluation of Commission Secretary, Michael Housh’s performance, and pursuant to Government Code Section 54957 and San Francisco Administrative Code Section 67.10(b) evaluation of the City Librarian, Susan Hildreth’s performance. Public comment on AGENDA ITEM #5 PUBLIC EMPLOYEE EVALUATION CLOSED SESSION An anonymous member of the public found a closed session problematic noting that only strictly personnel related matters could be discussed. Commission comment on AGENDA ITEM #5 PUBLIC EMPLOYEE EVALUATION CLOSED SESSION The Commission retired to closed session at 5:20PM President Higueras joined the meeting during the closed session. Commissioner Coulter left the meeting during the closed session The Commission returned to open session at 6:57PM. MOTION: by Vice President Steiman, seconded by Commissioner Bautista not to disclose any matters discussed during the closed session evaluation of Mr. Housh’s performance. ACTION: AYE- 6-0 (Bautista, Chin, Higueras, Steiman, Streets, and Strobin) MOTION: by Vice President Steiman, seconded by Commissioner Bautista not to disclose any matters discussed during the closed session evaluation of Ms. Hildreth’s performance. ACTION: AYE-6-0 (Bautista, Chin, Higueras, Steiman, Streets, and Strobin) President Higueras reported that no action had been taken during the closed session. AGENDA ITEM #6 ADJOURNMENT MOTION: Vice President Steiman, seconded by Commissioner Chin that the meeting be adjourned. ACTION: AYE 6-0 (Bautista, Chin, Higueras, Steiman, Streets, and Strobin) Public comment on AGENDA ITEM #6 ADJOURNMENT None offered ACTION: AYE 6-0 (Bautista, Chin, Higueras, Steiman, Streets, and Strobin) The meeting was adjourned at 6:59PM. Michael Housh, Commission Secretary 12/6/02 Please note: Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16.. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission. Minutes of the regular Commission Meeting of November 21, 2002 Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16.. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission. The number of members of the public who spoke anonymously at this meeting. 1 Public Comment (PDF) available for viewing in PDF format.
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