SAN FRANCISCO PUBLIC LIBRARY COMMISSION Minutes of the regular meeting of Thursday, June 16, 2005. (As approved July 21, 2005) The San Francisco Public Library Commission held a regular meeting on Thursday, June 16, 2005 in the Koret Auditorium, Main Library. The meeting was called to order by President Higueras at 4:05 pm. The following members were present: Bautista, Coulter, Gomez, Higueras, and Kane, Commissioners Chin and Strobin were excused. AGENDA ITEM #1 PUBLIC COMMENT An anonymous member of the public said “stop the ignorance, stop the hate, don’t give money to the Friends of the San Francisco Public Library, don’t accept money from the Friends of the San Francisco Public Library”. This member of the public called attention to a recent article and discussed recent Board of Supervisors’ Library Citizen’s Advisory Committee actions regarding implementation of RFID by the Library. Mr. Peter Warfield discussed the actions taken by the Board of Supervisors’ Library Citizens Advisory Committee at its May 25th meeting on the Library Book Budget and concerning the Library’s proposed use of RFID, suggesting that it was really bad. AGENDA ITEM #2 APPROVAL OF THE MINUTES OF MARCH 17, 2005 Public comment on AGENDA ITEM #2 APPROVAL OF THE MINUTES OF MARCH 17, 2005 An anonymous member of the public found these Minutes a disaster, commenting that Commissioner Gomez had not introduced herself as reported, and noted that the draft minutes had not been previously distributed and were now four months old. This person criticized the Minute’s report of comments offered by Park Merced activist Robert Pender, this person’s anonymous comments on about the Friends of the Library, and concerning a comment this person had attributed to Commissioner Coulter about process. Mr. Peter Warfield remarked his comments were offered in reverse, indicating approval of the report of his comments regarding the meeting’s adjournment in honor of St. Patrick’s Day, and seeking changes to his comments on Page 4 regarding the Bernal Heights Library and treating the Preschool equitability. Mr. Warfield also asked for changes in the last sentence of his comments on approval of the Minutes to clarify that RSI injuries had not been cited in Library “Budget” reports Mr. Warfield asked that the report of his Page 1 General Public Comment be edited to make clear that he had cited information reported in the Daily Planet rather than statements he himself had made. Commission discussion of AGENDA ITEM #3 APPROVAL OF THE MINUTES OF MARCH 17, 2005 MOTION: by Commissioner Bautista, 2nd Commissioner Gomez for approval of the minutes of the regular Public Library Commission meeting of March 17, 2005. ACTION: 5-0 AYE (Bautista, Coulter, Higueras, Gomez, and Kane) AGENDA ITEM #3 APPROVAL OF THE MINUTES OF MAY 5, 2005 Public comment on AGENDA ITEM #3 APPROVAL OF THE MINUTES OF MAY 5, 2005 An anonymous member of the public found these minutes also a total disaster, noting lack of reports of this person’s use of the expression “Mode de Coulter”, and questioning whether the Secretary had actually made the changes in report of Commissioner Coulter‘s remarks concerning this person’s comments in opposition to contributions to the Friends of the Library as reported in the April 7th Minutes as requested by Commissioner Coulter during the Commissioners’ discussion of approval of those Minutes. This person noted that the “As Approved” April 7th Minutes were not yet posted on the Library website as required. This person then discussed the report of comments that this person said had not been made by Commissioner Coulter regarding use of technologies. Mr. Peter Warfield noted that the Minutes were at moments entertaining and perhaps that would encourage their being read, but found many deficiencies. Mr. Warfield then asked for changes in his Page 1 comments on the new arrivals to the Commission and Library staff, as well as a minor Page 5 change to emphasize that there were “downsides” in the plural to the Library’s planned use of RFID. Commission discussion of AGENDA ITEM #3 APPROVAL OF THE MINUTES OF MAY 5, 2005 MOTION: by Commissioner Bautista, 2nd Commissioner Gomez for approval of the minutes of the regular Public Library Commission meeting of May 5, 2005 ACTION: 5-0 AYE (Bautista, Coulter, Higueras, Gomez, and Strobin) AGENDA ITEM #4 ELECTION OF 2005 COMMISSION OFFICERS At the request of President Higueras, the Commission Secretary reported the Commission Bylaws rules regarding Election of Officers and reported the previous nominations of Commissioner Higueras to be President and Commissioner Coulter to be Vice President for 2005. Public comment on AGENDA ITEM #4 ELECTION OF 2005 COMMISSION OFFICERS None offered Commission discussion of AGENDA ITEM #4 ELECTION OF 2005 COMMISSION OFFICERS MOTION: by Commissioner Bautista, 2nd Commissioner Gomez to close nominations and move the election of Commissioner Higueras as President and Commissioner Coulter as Vice President of the Public Library Commission for 2005. Commissioners Higueras and Coulter were elected to be President and Vice President of the Public Library Commission for 2005. ACTION: 5-0 AYE (Bautista, Coulter, Higueras, Gomez, and Kane) AGENDA ITEM #5 AFFINITY CENTERS UPDATE REPORTS Chief of the Main Library Kathy Lawhun introduced Center Librarian Estella Manila of the Philippine American Affinity Center and Jim Van Buskirk Hormel Gay & Lesbian Affinity Center for update presentations of each these Affinity Centers activities. Ms. Manila provided the Commissioners with a detailed and extensive overview of the acquisitions, update of past and current activities, school class visits, film presentations, reference questions answered, and about the many kinds of programs conducted by the Center during the past nine years since its creation. Ms. Manila noted that the Library’s Philippine American Center had become a well regarded national resource for information and research. Ms. Manila then highlighted her report with discussions of several of the very successful exhibits such as the important “Colored, in Black and White” exhibition of period cartoon art response to the American annexation of the Philippines in the aftermath of the Spanish-American War and an exhibit, now a Smithsonian Traveling Exhibition, about Filipino agricultural pioneers in California. Mr. Van Buskirk and Ms. Catharine King, Library Exhibitions & Program Department, then brought the Commissioners up to date on the many activities underway in observance of the Hormel Gay & Lesbian Center’s 10th Anniversary leading up to the “Out at the Library” Exhibition that would open on June 18, 2005. Mr. Van Buskirk recalled the development of this two year project and lauded the leadership provided by Library Commission Vice President Coulter, a special fundraising committee, community leaders, and the GLBT Historical Society working in cooperation to produce the Exhibition, its catalog, and related programming including a special companion traveling exhibit, “Nazi Persecution of Homosexuals”, from the United States Holocaust Museum enhanced with materials highlighting the extraordinary life and work of German pioneer of sexual minority rights Magnus Hirschfeld from the collection of San Francisco Historian Gerard Koskovich. Public comment on AGENDA ITEM #5 AFFINITY CENTERS UPDATE REPORTS An anonymous member of the public expressed disappointment that no written materials were available to accompany these reports and lauded the “Colored, In Black & White” exhibit presentation as strongly resonating with current world situation. This person also noted that it would have been helpful if there had been information available about the outside team supporting of the creation of the Hormel exhibit. Commission discussion of AGENDA ITEM #5 AFFINITY CENTERS UPDATE REPORTS Commissioner Helen Marte Bautista noted that Ms. Manila had accomplished a great deal with very limited resources, calling attention to Ms. Manila’s previous request for additional computers for the Center. Commissioner Bautista noted that the Center’s reading Room was very heavily used and suggested that a database of users be created to provide an addition means of sharing information among those interested in doing research in matters involving the Philippine American Community. Vice President Coulter lauded the presentations and noted that the challenge facing the Library was to engage San Francisco’s diverse communities to take part in making all of the Library’s Affinity Centers as vibrant contributors to the life of the City. President Higueras noted that it was always the ambition of the Library that each of its Affinity centers take on the vitality that these Centers showed. The Commission President noted that the Commissioners and staff focus on identifying what resources would be needed and steps taken to restore momentum to all of the Affinity Centers so that all of them could be great. Commissioner Bautista called attention to the research work being done at the Philippine American Affinity Center and suggested that these Centers allowed the Library to view itself and its collections through new eyes. Commissioner Gomez lauded the dedication and hard work of both Affinity Centers’ staff and suggested that additional funding should be found to promote and encourage greater community involvement in the work of all of the Library’s Affinity Centers. Commissioner Kane congratulated the staff of both Centers for their excellent work noting that the Commissioners should review the mission statements of the various Affinity Centers and plan ways to maximize their future expansion and activities. AGENDA ITEM #5 CITY LIBRARIAN’S REPORT City Librarian Luis Herrera reported on the Excelsior Branch re-opening scheduled for July 9th. The City Librarian then highlighted the recent activities of the Library Technology & Privacy Advisory Committee, and then called attention to the ongoing Summer Reading Program. The City Librarian’s Report was concluded with an update on current exhibits and programs Public comment on AGENDA ITEM #5 CITY LIBRARIAN’S REPORT An anonymous member of the public noted that they had attended all of the meetings discussed their views concerning the Library’s Library Technology & Privacy Advisory Committee. This person suggested that this City Librarian created Advisory Committee constituted a “passive meeting body” with its purpose gathering comments then drafting recommendations. This person noted that a proposal discussed by some Advisory Committee members for online discussions and private email communications among the public and members of the Committee concerning issues under discussion could result in a lawsuit by this person. Mr. Peter Warfield saw good news in the report of book related activities, seeing these as the core of the Library’s mission. Mr. Warfield then discussed his views concerning the activities of the Library’s Library Technology & Privacy Advisory Committee and what he thought a failure to address RFID related questions such as development of a Request for Proposals (RFP) from industry for RFID implementation by the Library as had been promised. Mr. Warfield also discussed the Board of Supervisors Library Citizen’s Advisory Committee’s (LCAC) RFID related activities and concluded that he thought RFID really very bad. Commission discussion of AGENDA ITEM #5 CITY LIBRARIAN’S REPORT Vice President Coulter, a member of the Library Technology & Privacy Advisory Committee noted that the Committee was taking its charge seriously and working diligently to focus on the real issues concerning use of new technology such as RFID by the Library and protecting Library users’ privacy rather than wasting time on phantom issues. Vice President Coulter noted that the Committee was independent and without pre-conceptions about the issues within its charge and interested solely in finding answers to the many unanswered questions and seeking the widest possible input in doing so. Vice President Coulter noted that these issues were something new and complex and that addressing them would take time and the Commission was committed to taking the time to arrive at the best solutions for the Library. AGENDA ITEM #6 FRIENDS OF THE LIBRARY REPORT Friend’s Executive Director Donna Bero updated the Commissioners concerning the many “good news” activities that the Friends of the Library had been doing. Ms. Bero then introduced Mr. David Hooper and Jean Feilmoser, Co-Chair and a member of the very successful Excelsior Neighborhood Campaign Committee, who filled the Commissioners in on the many varied extensive and enjoyable activities that they and their neighbors had undertaken to raise funds for furniture, fixtures, and equipment for their newly renovated and about to be re-opened neighborhood library. The Excelsior Branch Library Campaign Co-Chairs invited the Commissioners and the entire City to join them in celebrating their Branch Library’s reopen on July 9th. Next Ms. Bero introduced Ms. Marian Chatfield Taylor for a presentation on the other exciting developments in the ongoing Friends’ Capital Campaign for the Branch Libraries. Ms. Chatfield –Taylor brought the Commissioners up to date on what was going on in nearly every neighborhood in San Francisco to involve the each community in the effort to raise funds for furniture, fixtures, and equipment for their neighborhood branch libraries. Ms Chatfield –Taylor noted that these expenses were not allowed to be funded by Prop. A (Branch Library Improvement Bond 200) funds. The Ms. Bero introduced Mr. Brian Spooner, the Friends’ Book Operations Manager, who presented a detailed overview of the Friends’ Book operations at the Fort Mason Center, the Book Bay at the Main, and the well known Annual Big Book Sale. Mr. Spooner described his program’s activities such as Author events , noting in particular the annual commemoration of writers who had passed away each year. Mr. Spooner then talked about the hundreds of hours of volunteer service provided to collect, process, and sell donated books and materials to benefit the Library. In particular, he noted that many valuable books had been given to the Library’s collections after being spotted among donated items by Friends’ volunteers and called to the attention of Library staff. Mr. Spooner then discussed a unique series of greeting cards available through the Friends that were created from damaged donated materials by 5 year Friends’ Volunteer Rosemary Mays , “the Queen of Damaged Materials” that were sold to benefit the Library Ms. Bero then reported on the Friends of the Library’s support for the Library’s Affinity Centers and the annual Summer Reading Program. Ms. Bero concluded her report with an update on recent lectures and programs sponsored by the Friends of the Library. Commission discussion of AGENDA ITEM #6 FRIENDS OF THE LIBRARY REPORT Commissioner Gomez left the meeting at 5:55pm. Commissioner Bautista commended Ms. Chatfield -Taylor for the extraordinary amount of work she had accomplished on behalf of our neighborhood libraries. Commissioner Kane called attention to the broad support for our libraries through the neighborhoods that the Friends’ Report demonstrated and thanked them. Commissioner Kane in particular commended the hard work of the Excelsior Committee and lauded the unique greeting cards that had been discussed. Vice President Coulter recognized the great work done by the Friends and commended the annual recognition of writers who had passed away. President Higueras echoed his colleagues’ comments commending the Friends of the Library and their many volunteers and mused why anyone would want to demonize the work these dedicated volunteers gave in support of our libraries. AGENDA ITEM # 7 LABOR UNION REPORT Ms. Melissa Riley, Librarian’s Guild, thanked the Friends of the Library for their support for programs throughout the Library. Ms. Riley then discussed the Library Technology & Privacy Advisory Committee from her perspective as a member of Committee. Ms. Riley then discussed the growing need for the Library to find funding to buy additional independently produced non-fiction CDs, and videos, reporting their relatively great cost and the growing user demand for them. Ms. Riley noted that sometimes City Purchasing regulations made obtaining such works very difficult. Public comment on AGENDA ITEM # 7 LABOR UNION REPORT An anonymous member of the public suggested regarding the Library Technology & Privacy Advisory Committee that this person and Commissioner Coulter never seemed to have attended the same meeting, and discussed the importance of addressing and bringing issues into the main stream of the public commons. This person noted that as Ms. Riley had mentioned there were always trade offs with use of technologies and suggested that unintended censorship remained censorship Commission discussion of AGENDA ITEM # 7 LABOR UNION REPORT President Higueras asked if Ms. Riley were appearing on behalf of the Library unions and was informed that while she had not consulted with other union member regarding all of these topics, her report reflected generally their views on these matters. AGENDA ITEM # 8 NEW BUSINESS Commissioner Bautista suggested that discussion of how former members of the Library Commission might be recognized for their service be calendared for a future meeting. Commissioner Bautista noted that there were no recent photographs recording the membership of the Library Commission. Public comment on AGENDA ITEM # 8 NEW BUSINESS An anonymous member of the public thought annual photographs of the Library Commission as well as annual reports and other regular records a good idea. . AGENDA ITEM #9 ADJOURNMENT MOTION: by Commissioner Bautista, 2nd Commissioner Coulter to adjourn the regular June 16, 2005 Public Library Commission meeting Public comment on AGENDA ITEM # ADJOURNMENT ACTION: AYE 4-0 (Bautista, Coulter, Higueras, and Kane) The Commission meeting adjourned at 6:22pm. Michael Housh, Commission Secretary 7/22/05 ATTACHMENTS: Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's website at http://sfpl.org/. Additional materials not listed as explanatory documents on this agenda, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b)& 67.28(d). Minutes of the Library Commission Meeting June 16, 2005 Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission.