SAN FRANCISCO PUBLIC LIBRARY COMMISSION Minutes of the regular meeting of Thursday, September 1, 2005. (As approved October 6, 2005) The San Francisco Public Library Commission held a regular meeting on Thursday, September 1, 2005 in the Koret Auditorium, Main Library. The meeting was called to order by President Higueras at 4:04 pm. Commissioners present: Bautista, Chin, Coulter, and Higueras. Commissioners excused: Commissioners Gomez and Strobin Commissioner Kane’s arrival was expected. A quorum was present AGENDA ITEM #1 PUBLIC COMMENT An anonymous member of the public: urged non-support for the Friends of the Library and discussed Library Commission history during the Presidency of former Library Commissioner James P. Herlihy. Commissioner Kane joined the meeting at 4:17pm. AGENDA ITEM #2 AFFINTIY CENTERS REPORTS Kathy Lawhun, Chief of the Main Library introduced presentations on the Main Library’s African American Center and Marjorie G. & Carl W. Stern Book Arts and Special Collections Center. Stewart Shaw, the African American Center Librarian presented an update report on the Center’s programs and activities since his last presentation to the Commission. Ms. Lawhun then introduced Asa Peavy, Program Manager for the Marjorie G. & Carl W. Stern Book Arts and Special Collections Center who described the Stern Center’s holdings and principle areas of focus and then presented a detailed overview of the broad scope of programs, and recent activities involving the Stern Center collections. Public comment on AGENDA ITEM #2 AFFINTIY CENTERS REPORTS An anonymous member of the public: spoke about previous reports by the African American Center; about relationships between communities, community bookstores, and the Library; and noted existence of other Library collections not highlighted in Mr. Peavey’s report. Mr. Peter Warfield: applauded “book centered” collections, requested more public service hours for the affinity centers, and suggested there were valuable Library collections not yet catalogued and available to users. Ms. Donna Bero Friends of the Library: pledged the Friends continued support for Library affinity centers, and called attention to their approaching 10th Anniversary. Commission discussion of AGENDA ITEM #2 AFFINTIY CENTERS REPORTS Vice President Coulter thanked Mr. Shaw and Mr. Peavey for their reports and commended the Center’s great programming; like the Eric Hofer Lecture he had attended, they produced using Library collections. Vice President Coulter noted the upcoming 10th Anniversary of the Centers and observed that the next step should be to expand outreach to renew ties between Library staff and the communities and thereby expand and strengthen affinity center collections and community use and access to them. Commissioner Chin inquired about programming in the African American Center and Marjorie G. & Carl W. Stern Book Arts and Special Collections Centers aimed toward children and youth. Commissioner Chin commended the report on the Stern Center’s calligraphy collection and related programs and suggested staff might consider ways to include examples and consideration of Chinese Calligraphy in its programs. Commissioner Bautista pointed out the attention gained for the Library by affinity center exhibits like the Annual Hand Bookbinders exhibit. Commissioner Bautista recommended outreach to schools and youth and also suggested the Marjorie G. & Carl W. Stern Book Arts and Special Collections Center expand its horizons to include Chinese calligraphy. Commissioner Kane inquired about and recommended increased outreach to the San Francisco Unified School District (SFUSD) and other City schools to inform them about affinity center programs and exhibits. AGENDA ITEM #3 CITY LIBRARIAN’S REPORT Deputy City Librarian Paul Underwood reported on: a favorable reclassification of the Library’s Director of Maintenance & Operations position and ongoing recruitment efforts; the availability of self-service holds at the Main Library, recent Library Technology & Privacy Advisory Committee activities; and upcoming exhibitions and programs. The Deputy City Librarian then introduced Library Chief of Adult Services and Communications Marcia Schneider, who propped an update on the Library’s “One City, One Book” Program featuring the novel China Boy by San Francisco author Gus Lee. Public comment on AGENDA ITEM #3 CITY LIBRARIAN’S REPORT An anonymous member of the public: expressed concerns with the security of Library online systems created by “pop-up” appearing in Ms. Schneider’s report and discussed the Library Technology & Privacy Advisory Committee and questioned the creation of and use a self-service reserves system instead of librarians providing this service. Ms. Sue Cauthen, Vice Chair, Board of Supervisors Library Citizen’s Advisory Committee, suggested trying to avoid scheduling meetings of interest on the same day and times. Mr. Peter Warfield: expressed concern with the security of Library online systems and discussed the Library Technology & Privacy Advisory Committee. Commission discussion of AGENDA ITEM #3 CITY LIBRARIAN’S REPORT Commissioner Kane commended the “One City, One Book” program and urged continued outreach to schools during its activities. Commissioner Chin was informed about the planned length of the initial “One City, One Book” program and suggested that author Gus lee might consider donating to the library President Higueras inquired about and was informed concerning plans for the next “One City, One Book” book. Vice President Coulter lauded reported creative use of the Library website and was encouraged to learn of the proposed effort to improve the Civic Center area. Vice President Coulter, a member of the Advisory Committee, discussed Deputy City Librarian’s report on the activities of the Library Technology & Privacy Advisory Committee. President Higueras applauded the effort to upgrade and professionalize the post of Director of Maintenance and Operations noting that our new facilities complete systems would require the Facilities Director to possess a high degree of skill and experience to manage them successfully. Commissioner Bautista left the meeting at 5:24PM. President Higueras called brief recess at 5:42PM The Library Commission returned to session at 5:54PM AGENDA ITEM #4 FRIENDS OF THE LIBRARY REPORT Friend’s Executive Director Donna Bero applauded Chief of the Main Kathy Lawhun’s leadership and support for the Library’s affinity centers and noted that the Friends would continue to support their work. Ms. Bero then called attention to the Friend’s 49th Annual Big Book Sale September 29th through October 2, 2005. s. Bero reported that the “Public Comment” Fund has received $310 in donations including a $30 donation from “an anonymous member of the public”. The Friend’s Executive Director then called Commissioners attention to a September 8th reception and lecture by Jacques Leslie, author of Deep Water, a work that discussed the impact of hydro-electric dams on their surrounding environment. Ms. Bero then reported on the highly successful “Book Buddy’s” program that paired teen mentors and child learners in an effort to improve reading skills. Introducing Merced Branch Children’s Librarian Barbara Vanderborght and teen mentor Angela Hahn who spoke about the successful program. The Friend’s Executive Director concluded her report introducing Friend’s Board member Steve Harris who described the extensive volunteer efforts involved this year’s bigger than ever book sale benefiting the Library and reminded the Commissioners about a September 28th preview opening of this year’s Big Book Sale. Public comment on AGENDA ITEM #4 FRIENDS OF THE LIBRARY REPORT An anonymous member of the public: spoke in opposition to support for the Friends of the Library; and on the “public comment” fund. Commission discussion of AGENDA ITEM #4 FRIENDS OF THE LIBRARY REPORT President Higueras asked and was informed by Ms. Hahn of how she had become involved with the “Book Buddy’s “program. Vice President Coulter noted $310 in contributions to the “Public Comment” Fund Commissioner Chin commended the Friends, Library staff, and Ms. Hahn for a job well done. Commissioner Kane encouraged Ms. Hahn to keep up her good work AGENDA ITEM # 5 LABOR UNION REPORT No report was presented. AGENDA ITEM # 6 NEW BUSINESS No New Business items were proposed. AGENDA ITEM #7 ADJOURNMENT MOTION: by Commissioner Kane, 2nd Commissioner Chin to adjourn the regular September 1, 2005 Public Library Commission meeting. ACTION: AYE 4-0 (Chin, Coulter, Higueras, and Kane) The Commission meeting adjourned at 6:15pm. Michael Housh, Commission Secretary 9/12/05 Please note: These are draft minutes subject to revision by the Library Commission. Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's website at http://sfpl.org/. Additional materials not listed as explanatory documents on this agenda, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b)& 67.28(d). ATTACHMENTS: Minutes of the Library Commission Meeting September 1 , 2005 Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission.