SAN FRANCISCO PUBLIC LIBRARY COMMISSION Minutes of the regular meeting of Thursday, November 3, 2005. (As approved amended December 1, 2005) The San Francisco Public Library Commission held a regular meeting on Thursday, November 3, 2005 in the Koret Auditorium, Main Library. The meeting was called to order by Commissioner Chin at 4:01 pm. Commissioners present: Bautista, Chin, Gomez, and Kane. Commissioners excused: Commissioners Coulter, Higueras, and Strobin A quorum was present AGENDA ITEM #1 PUBLIC COMMENT An anonymous member of the public commented on: their opposition to the Friends of the Library; and discussed the origins of and actions taken during decades of criticism of the Library. Mr. Peter Warfield commented on his concerns with: a lack of staff in the self services reserves area, potential privacy issues involved with this program; and his opposition to the Library’s “no browsing” policy in this area. Ms. Florence Fung, 92 Ulloa Street, a West Portal Branch neighbor, expressed concerns: that the ongoing renovation of the Branch Library had been negatively impacting her adjoining property since May; that the work had encroached onto her property; and that she had not received answers to her many complaints about the project. Mr. Kimo Crossman spoke about: distribution of Commission notices by email; concerning public records requests; and suggested that a report listing all outstanding public records requests be made available. AGENDA ITEM #2 APPROVAL OF THE MINUTES OF OCTOBER 6, 2005 Public comment on AGENDA ITEM #2 APPROVAL OF THE MINUTES OF OCTOBER 6, 2005 An anonymous member of the public commented: on a misspelling of September in the title of the report on approval of the Minutes; questioned the accuracy of the identification of a public comment speaker; suggested that they had not spoken about their “unsuccessful” lawsuit against the Library; noted that reported comments attributed to Mr. Warfield were inaccurate; and found the Minutes in general disgraceful. Mr. Kimo Crossman suggested making recordings of the Library Commission meetings available online. Mr. Peter Warfield commented: that he found interesting the pervious speaker‘s suggestion; noted that his reported comments did not reflect his specific concerns that the Minutes over generalized discussions and were difficult to understand; and noted a lack of specificity concerning his comments about information gathered from users of the Home work Help Program. Commission discussion of AGENDA ITEM #2 APPROVAL OF THE MINUTES OF OCTOBER 6, 2005 MOTION: by Commissioner Bautista, 2nd by Commissioner Kane for approval of the Minutes of the regular Library Commission meeting of October 6, 2005 with correction of a typographical error in the title of the Approval of the September 1, 2005 meeting minutes. ACTION: 4-0 aye (Bautista, Chin, Gomez, and Kane) AGENDA ITEM #3 BOARD OF SUPERVISOR’S LIBRARY CITIZEN’S ADVISORY COMMITTEE (LCAC) Mr. Dan Weaver, Chairman of the Board of Supervisor’s Library Citizen’s Advisory Committee presented resolutions making recommendations to the Library that had been adopted by the Library Citizen’s Advisory Committee since it began operation in January 2005, (copies attached). Public comment on AGENDA ITEM #3 BOARD OF SUPERVISOR’S LIBRARY CITIZEN’S ADVISORY COMMITTEE (LCAC) Friends of the Library Executive Director Donna Bero, thanked Mr. Weaver and his colleagues for their efforts on behalf of libraries; noted regarding g that the Library has been steadily increasing funding for books and materials during recent years; that the Library was seriously addressing concerns with its potential use of RFID; and that the Branch Library Improvement Program (BLIP) had been cited for excellent management of its projects. Commission discussion of AGENDA ITEM #3 BOARD OF SUPERVISOR’S LIBRARY CITIZEN’S ADVISORY COMMITTEE (LCAC) Commissioner Helen Marte Bautista thanked Mr. Weaver for his briefing the Public Library Commissioners concerning the Advisory Committee’s activities. AGENDA ITEM #4 CITY LIBRARIAN’S REPORT City Librarian Herrera welcomed a new member of the Library Staff, Tom Fortin, the newly selected Branch Libraries North District Manager. The City Librarian briefly discussed the work of the Library Technology & Privacy Advisory Committee before turning to Deputy City Librarian Paul Underwood who presented an overview of the next steps in the Advisory Committee’s work and their draft report. Mr. Underwood lauded the dedication and hard work contributed by the members of the Library Technology & Privacy Advisory Committee activities, calling particular attention to its Chair, Lisa Schiff. City Librarian Herrera next reported that the Library had been awarded a $153,000 Gates Foundation Grant to expand and improve computing services in the Main and Branch Libraries. The City Librarian then reported on the Library being designated as one of 20 libraries in the country to receive a fellowship from the Urban Libraries Council. He informed the Commissioners that Laura Lent would participate in a ten month program that would focus on better ways to coordinate selection policies and better attune library collections to meet the needs of our diverse communities. The City Librarian next informed the Commissioners concerning touring of Library facilities provided to members of the Board of Supervisors Library Citizen’s Advisory Committee, (LCAC). City Librarian Herrera discussed the installation of a Sorenson Video Relay Booth in the Access Services Department that would provide opportunity for deaf or hearing impaired users free of cost to communicate via high speed videophone. Mr. Herrera noted that the Library was the only library with a separate facility like this. The City Librarian then reported on an October 22nd Open House at the Library’s Support Services Facility. City Librarian Herrera informed the Commissioners of Library’s staff’s volunteer participation in a 4 hour Saturday morning neighborhood cleanup along Park Presidion in the Richmond District. The City Librarian concluded his report with a presentation of highlights of the upcoming exhibits and programs at the Library during December 2005. Public comment on AGENDA ITEM #4 CITY LIBRARIAN’S REPORT An anonymous member of the public observed: that the Library Technology & Privacy Advisory Committee Report was not comprehensive; that this person thought their work flawed but interesting; that this person was shocked at the careless acceptance of the Gates Grant; that one of their critiques of the Library had been included in an anthology of library criticism; and that they had participated in a tour of the 190-9th Street facilities. Mr. Kimo Crossman noted: that the Sorenson technology could be easily duplicated at home with a computer, that he recommended that the comment period on the Library Technology & Privacy Advisory Committee’s Report be extended; found lack of publicity about the report; and no email and internet access address listed on materials seeking comment on the report. Mr. Peter Warfield commented about: the tours he had attended as a member of the Boards of Supervisor’s Library Citizen’s Advisory Committee; aspects of the Library Technology & Privacy Advisory Committee’s report; and concerning his views of how public comment should be included in the report. Commission discussion of AGENDA ITEM #4 CITY LIBRARIAN’S REPORT Commissioner Kane noted that the Library Technology & Privacy Advisory Committee’s report was excellent and commended following a best practices approach in seeking public comment. Commissioner Bautista urged that a wide net be cast seeking public comment on the report. The City Librarian noted that this report served to continue the Library’s efforts to gather information and could serve as a spring board to future Library consideration of issues related to use of RFID technologies and that Library staff consideration of this report was underway. Commissioner Chin applauded the Sorenson Booth as a great free resource for disabled users. Commissioner Gomez noted that the City Librarian’s Report contained wonderful information and gave her “kudos” to Library staff who participated in the Clean Team volunteer neighborhood clean-up activities. AGENDA ITEM #5 FRIENDS OF THE LIBRARY REPORT Ms. Donna Bero, Executive Director of the Friend of the San Francisco Public Library offered her congratulations of the Library’s successful efforts to obtain another Gates Foundation grant. The Friend’s Executive Director then updated her previous report on the November 4-6th series of activities focused on the Mission Bay neighborhood. Ms. Bero then announced a fundraising benefit sponsored by the 9th & Irving Pasta Pomodoro benefiting the Capital Campaign for renovation of the Sunset Library. The Friend’s Executive Director then spoken about an October 21st “thank you” event hosted by the Friends of the Library for community volunteers and staff at the Excelsior Branch Library, noting that the Friend’s proposed to host a similar event at each of the renovated and new branch libraries after they opened. Ms. Bero commended Commissioner Bautista and former Library Commissioner Dennis Normandy, now President of the Public Utilities Commission, for their efforts in raising funds for support of the special collections through their leadership on the San Francisco –Manila Sister City Committee. Ms. Bero then discussed a “One City, One Book” event with China Boy author Gus Lee, noting that the program had boosted the work onto the “best sellers” list. Ms. Bero the called attention to a November 16th event with Arnold Rampersad author of the Oxford Anthology of African American Poetry. The Friends Executive Director concluded her report lauding the work of the Library Technology & Privacy Advisory Committee. Public comment on AGENDA ITEM #5 FRIENDS OF THE LIBRARY REPORT An anonymous member of the public commented: that no one give to or accept money from the Friends, noted lack of a report on the “public comment “fund and suggested the concept could be expanded to include comment offered at the Board of Supervisors; and discussed their views concerning a comment they attributed to famed author Anatol France. Mr. Kimo Crossman expressed appreciation to the Friends for their support for libraries, and suggested that the Friends cooperate with local independent and small booksellers like Cody’s Books. Commission discussion of AGENDA ITEM #5 FRIENDS OF THE LIBRARY REPORT Commissioner Bautista thanked and commended the Friends of the Library for their support for our libraries and noted that the $2000 raised by the San Francisco –Manila Sister City Committee was just the first installment of a $10,000 gift. Commissioner Bautista spoke about the recent October 26th fundraising event organized by the San Francisco-Manila Sister City Committee with assistance by Marion Chatfield-Taylor of the Friends of the Library to enrich the special Philippine collection at the Excelsior Branch Library. Commissioner Kane noted that hard work being done by the Friends to benefit neighborhood libraries calling attention to their participation in the recent Noe Valley Harvest festival. Commissioner Gomez noted the Friend’s cooperation with local booksellers and thanked the Friends for their support for the Library. Commissioner Bautista commended the Friends for their support for and work on behalf of the new Mission Bay Branch Library. AGENDA ITEM #6 LIBRARY COMMISSION MEETINGS SCHEDULE 2006 The Commission Secretary outlined the proposed schedule of meeting for 2006 noting that it co0ntinued the Commission recent practice of holding twice monthly regular meetings on the first and third Thursdays of each month beginning at 4pm. The Commission Secretary also noted that there was only one scheduled meeting proposed for July and August 2006 on the third Thursday of those two months. Public comment on AGENDA ITEM #6 LIBRARY COMMISSION MEETINGS SCHEDULE 2006 An anonymous member of the public commented on: the scheduling of only one meeting in July and August 2006, and recommended a return to 5:30 as the usual start time for Library Commission meetings Mr. Peter Warfield spoke in support of beginning Library Commission meetings at 5:30pm or even later such as at 7pm as he said the Berkeley Public Library does. Commission discussion of AGENDA ITEM #6 LIBRARY COMMISSION MEETINGS SCHEDULE 2006 MOTION: by Commissioner Bautista, 2nd by Commissioner Kane for approval of the proposed schedule of regular meeting of the Library Commission during 2006. ACTION: 4-0 aye (Bautista, Chin, Gomez, and Kane) AGENDA ITEM # 7 LABOR UNION REPORT No report was presented. AGENDA ITEM # 8 NEW BUSINESS No New Business items were proposed. AGENDA ITEM #9 ADJOURNMENT MOTION: by Commissioner Bautista, 2nd Commissioner Kane to adjourn the regular November 3, 2005 Public Library Commission meeting. ACTION: AYE 4-0 (Bautista, Chin, Gomez, and Kane) The Commission meeting adjourned at 5:28pm Michael Housh, Commission Secretary 12/2/05 Please note: Amendments to these Minutes are presented in alternative typeface. Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's website at http://sfpl.org/. Additional materials not listed as explanatory documents on this agenda, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b)& 67.28(d). ATTACHMENTS: Board of Supervisor’s Library Citizen’s Advisory Committee Resolutions Proposed Regular Public Library Commission Meetings Schedule for 2006 Minutes of the Library Commission Meeting November3, 2005 Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission.