SAN FRANCISCO PUBLIC LIBRARY COMMISSION Minutes of the regular meeting of Thursday, October 20, 2005. The San Francisco Public Library Commission held a regular meeting on Thursday, October 20, 2005 in the Koret Auditorium, Main Library. The meeting was called to order by Commissioner Lonnie Chin at 4:20 pm. Commissioners present: Bautista, Chin, Gomez, and Kane. A quorum was present. President Higueras, Vice President Coulter, and Commissioner Strobin were excused attendance. At the suggestion of the Commission Secretary, the Commissioners acted to designate Commissioner Chin as senior Commissioner present to serve as acting Chair for this meeting. MOTION: To designate Commission Chin as acting Chair, by Commissioner Bautista, 2nd by Commissioner Kane ACTION: 4-0 AYE (Bautista, Chin, Gomez, and Kane) AGENDA ITEM #1 PUBLIC COMMENT An anonymous member of the public: urged not contributing to nor accepting money from the Friends of the Library; discussed what this person described as a lengthy history of disparagement, ridicule, and mistreatment of themselves by the Library Commission suggesting that they had determined to respond in kind. Mr. Peter Warfield spoke about: his search for items in the Library’s collection related to RFID; noted finding catalog two citations for the same record, a lengthy online document that would be difficult to read and expensive to print out, with a mistaken attribution of authorships on one; and recommended given this dearth of information that the Library acquire books on RFID. Ms. Donna Bero, Friends of the Library Executive Director: wished the City Librarian and Commissioner Kane a “Happy Birthday”; informed the Commissioners concerning upcoming events sponsored by the Friends of the Library, calling particular attention to an October 22nd “San Francisco Noir” author reading event, a three day “Neighborhood on the Verge” program focused on the Mission Bay Neighborhood and its new branch library, and a special Halloween $1 or less mystery and thriller book sale outside the Larkin Street entry of the Main Library. Marcia Kosture, Parents’ Voices, urged the Commissioners to allow the San Francisco City College Preschool to remain in the Bernal Heights Branch Library after its renovation noting that there was no school library at the Revere School site and that the long relationship between the Preschool and the Branch Library should continue. Mr. Mauricio Vela, “Save the Preschool”, called on the Commissioners to continue to seek ways to allow the City College Preschool to remain located at the Bernal Heights Branch Library. Mr. vela reported that he had found another preschool that could occupy the City College Preschool’s proposed new site at the Paul Revere Elementary School should the City College Preschool be allowed to relocate back into the branch library. Ms. Deborah Doyle, Friends of the Library, called attention to: the ongoing renaissance of our branch library system; noted that there was a broad coalition throughout the City to support our public libraries; and invited the Commissioners to an “Authors & Oysters “ event benefiting the new Glen Park Branch Library on November 13th. Ms. Amy Derky, “Parents’ Voices”, called on the Commissioners to allow the City College Preschool to remain at the Bernal Heights Branch Library; noted that she believed the Library to be the best location for the Preschool; and suggested that City College supported remaining in the current location. Ms. Ellen Egbert, Bernal Heights resident, commented on: neighborhood excitement and support for the renovation of the Bernal Heights Branch Library; and said that the best use of the Branch Library building was as a library. AGENDA ITEM #2 APPROVAL OF THE MINUTES OFSEPTEMBER 15, 2005 Public comment on AGENDA ITEM #2 APPROVAL OF THE MINUTES OF SEPTEMBER 15, 2005 An anonymous member of the public commented: that these minutes were as bad as usual; cited inaccurate report of his critiques of the Friends and Foundation of the San Francisco Public Library as being about the “Friends of the Library”; criticized what this person found to be a generalized repetition of previous minutes reports of his previous public comment remarks concerning events in the recent history of the Library Commission; decried lack of report of details of Commissioner Coulter’s suggestions on the Minutes; and found inaccurate a correction made to comments made by Mr. Warfield concerning RFID at the Library. Mr. Peter Warfield cited: several instances of inaccuracies he found in these Minutes; expressed disappointment at what he found to be the Commission’s inadequate response to his concerns that the Commission’s Meeting Minutes routinely failed to fully and accurately reflect his comments and give credit when Commissioners agreed with his suggestions. Commission discussion of AGENDA ITEM #2 APPROVAL OF THE MINUTES OF September 15, 2005 MOTION: by Commissioner Bautista, 2nd Commissioner Kane for approval of the Minutes of the regular Public Library Commission meeting of September 15, 2005 as amended. ACTION: 4-0 AYE (Bautista, Chin, Gomez, and Kane) AGENDA ITEM #3 BLIP MANAGER’S REPORT Marilyn Thompson, Branch Library Improvement Program Manager reported her regular monthly tripartite presentation on: BLIP Schedule; Budget; and Construction Reports, (copies attached). Ms. Thompson reported expenditure or encumbrance of $34,770,931 of Bond Program Funds to date. Ms. Thompson reported that no informational or special report would be presented this month. The BLIP Program Manager then reported in detail each of the current Branch Library Improvement Program’s active projects related to new construction, renovations, a construction update, and community outreach, (copy attached) Public comment on AGENDA ITEM #3 AGENDA ITEM #3 BLIP MANAGER’S REPORT An anonymous member of the public noted: that the construction report had not been listed on the agenda as an explanatory document; the labeling of Ms. Thompson’s slides as they had previously suggested; that there was no mention of an “Efficiency Report” recently delivered to the Board of Supervisors nor any mention of a recently approved City Ordinance requiring branch libraries to install “diaper changing stations”, without object consideration or discussion if there was any real need for such facilities at every branch. Mr. Peter Warfield commented that the Report documents were difficult to read; noted a lack of labels on the photographs presented; recommended that the report be expanded and the Peer Panelist come back to react to the staff response; and urged that the Commissioners not make decisions without more detailed information. Mr. Chet Roaman, Potrero Branch Library Representative on the Council of Neighborhood Libraries (CNL) noted: the revised design was an improvement; but there was need for more space in the Branch suggesting need for additional modifications. AGENDA ITEM #4 INTERIM SERVICES City Librarian Luis Herrera introduced Acting Chief of Branches Joan Goldman who outlined in detail the proposed interim services planned for the Marina and Sunset Branch Libraries during their closure for renovation. Ms. Goldman called attention to the extensive efforts made by staff to publicize the impending closures and discussed the well attended “closing “parties held at the Marina Library on September 3rd and at Sunset Library on September 24th. The Acting Chief of Branches then reported the additional public services hours being made available at nearby branches. Ms. Goldman next described the Marina and Sunset Branch Library programs and special collections, such as Chinese and Russian language materials, that had been shifted to nearby branch libraries to remain available to users during the renovation projects. The Acting Chief of Branches concluded by reporting on the bookmobile schedule of services at each location while these two very busy neighborhood libraries were closed for renovation. Public comment on AGENDA ITEM #4 INTERIM SERVICES An anonymous member of the public commented: on the lack of written reports concerning interim services; that public concern about a loss of access to library services during the renovation projects was being taken seriously; and that more detailed written information about these interim services needed to be made available . Mr. Peter Warfield requested copies of the materials provided to the Commissioners. Mr. Warfield then commented: that the Library’s original commitment to provide alternative locations for each branch library during renovation had not been kept; and that as branches closed for renovation more and more unique materials in the Library’s collections would be become unavailable. Ms. Suzanne D. Cauthen, Vice Chair, Board of Supervisors Library Citizen’s Advisory Committee, recommended: that information concerning interim services be made more widely available; that neighborhood newspapers offered an excellent means to informing users of services changes and availability; and that it was essential that the Library let people know what was happening. Commission discussion of AGENDA ITEM #4 INTERIM SERVICES In answer to a question by Commissioner Chin, Ms. Goldman informed the Library Commissioners that during renovations each appropriate foreign language materials, in Chinese, Spanish, or Russian, were relocated to nearby branch libraries where there was an identified user need. Commissioner Kane expressed concern that parents would experience difficulties during branch closures due to the lack of availability of library services at many neighborhood schools. Commissioner Kane suggested that Library staff undertake serious efforts to work with the San Francisco Unified School District to identify school sites that might be made available for some library services during the renovation projects. Commissioner Kane noted this cooperative effort could be a win-win for both our Public Library and the School District. Commissioner Chin noted that Commissioner Kane’s suggestion might be useful but that space in some neighborhood schools was very limited. City Librarian Luis Herrera observed that setting up alternative locations for branch libraries during renovations was prohibitively expensive. Mr. Herrera reported that Library staff was doing everything possible to maintain services in these neighborhoods during each of the renovation project. The City Librarian proposed to regularly bring interim services updates to the Commissioners for their information. AGENDA ITEM #5 ADJOURNMENT MOTION: by Commissioner Bautista, 2nd Commissioner Chin to adjourn the regular October 20, 2005 Public Library Commission meeting. ACTION: AYE 4-0 (Bautista, Chin, Gomez, and Kane) The Commission meeting adjourned at 5:22pm. Michael Housh, Commission Secretary 10/21/05 Please note: Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's website at http://sfpl.org/. Additional materials not listed as explanatory documents on this agenda, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b)& 67.28(d). ATTACHMENTS: BLIP Program Manager’s Report slides BLIP Program Budget, Schedule, and Construction Reports, Minutes of the Library Commission Meeting October 20, 2005 Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission.