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Notice of Meeting - June 17, 2004

A regular meeting of the San Francisco Public Library Commission will be held as follows: Date: Thursday, June 17, 2004 Time: 4:00 PM Place: Koret Auditorium, Main Library, lower level The meeting will be called to order. 1. PUBLIC COMMENT (This item is to allow members of the public to comment generally on matters within the Commission’s purview as well as to suggest new agenda items for the Library Commission’s consideration.) 2. APPROVAL OF THE MINUTES - ACTION Presentation of, discussion of, and possible action to approve the Minutes of the regular Commission meeting of May 20, 2004. Explanatory documents: Minutes. 3. BOND PROGRAM MANAGER’S REPORT - DISCUSSION (This is a discussion item to allow the Branch Library Bond Program Manager to report on recent bond program related activities and make announcements.) This report will consist of an informational presentation: none regular reports: program budget and schedule; active projects; and community outreach; and special reports; construction report and a Western Addition Branch update. Explanatory document: current Budget Report (PDF 72K) and Branch Library Summary Schedules (PDF 151K) 4. POE UPDATE REPORT - DISCUSSION Presentation of and discussion of the status of Main Library Post Occupancy Evaluation (POE) Report related improvements. Explanatory document: Post Occupancy Evaluation (POE) Update (PDF 125K) 5. PRIVACY POLICY - ACTION Presentation of, discussion of, and possible action to approve a Library Privacy Policy to safeguard the privacy of all library users and preserve confidentiality of information sought or received, and materials consulted, borrowed, or received. Explanatory document: revised draft Privacy Policy (PDF 112K); Memo (PDF 99K); Staff Procedures (PDF 106K) 6. TRIBUTE TO THE CITY LIBRARIAN - ACTION Presentation of and discussion of and possible action to approve a resolution commending and thanking City Librarian Susan Hildreth for her dedication, hard work, and principled leadership during her service as San Francisco City Librarian. Explanatory document: draft resolution 7. COMMENDING RETIRING LIBRARY STAFF - ACTION Presentation and discussion of and possible action to approve certificates honoring the decades of exemplary and outstanding public service provided by retiring Library staff members: Carol Coon; Pat Hall; Marilyn Thieme; and Margaret Wyatt. 8. CITY LIBRARIAN SEARCH PROCESS - DISCUSSION Discussion and possible action to contract with an executive search firm and to establish an Ad Hoc Search Committee of the Library Commission that will establish a selection process, including possibly contracting with an executive search firm, review applicants, recommend candidates for the Library Commission to consider as nominees to the Mayor for the position of City Librarian, and report regularly to the Commission at Commission meetings. 9. CLOSED SESSION - ACTION a. Public Comment on matters appearing on the closed session agenda item. (A separate comment period will be afforded for each closed session item) b. Vote on whether to hold closed session (i) PERSONNEL MATTER-PUBLIC EMPLOYEE APPOINTMENT- ACTING CITY LIBRARIAN pursuant to Government Code Section 54957 (b) and (ii) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to Government Code section 54956.8: Property: Fuhrman Bequest Lands, 78.12 acres of desolate land outside Bakersfield in Kern County, CA, identified as Assessor's Parcel No. 093-031-03. Person Negotiating: Carl Watkins, Carolina Aquino, Arvin, CA 93203 Under negotiation: terms and conditions of playing field lease c. Discussion and possible action to nominate candidate(s) to Mayor d. Discussion and possible action to recommend approval of lease subject to approval of Recreation and Park Commission and conditional use permit from Kern County e. Vote on whether to disclose any or all closed session discussions 9. ADJOURNMENT - ACTION (requires motion and public comment) M. Housh, Secretary. 6/11/04 Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's website at http://sfpl.org/. Additional materials not listed as explanatory documents on this agenda, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b)& 67.28(d).