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圖書館委員會會議記錄 - 2001年12月20日

Minutes of the special meeting of Thursday, December 20, 2001. (As approved January 17, 2002) The San Francisco Public Library Commission held a special meeting called by the Commission President on Thursday, December 20, 2001 in the Koret Auditorium, Main Library. The meeting was called to order at 4:06PM by Vice President Steiman. President Higueras joined the meeting at 4:08PM The following members were noted present: Commissioners Bautista, Coulter, Higueras, Steiman, Streets, and Swig. Commissioner Chin’s arrival was delayed. Vice President Steiman announced that Agenda Item #4 Mission Bay Branch Library Letter of Intent would be taken up first. AGENDA ITEM #4 MISSION BAY BRANCH LIBRARY LETTER OF INTENT The City Librarian reviewed the history of the proposed Mission Bay Branch Library. Ms. Hildreth pointed out that the proposed branch library would be a 7,758-sq. ft. condominium facility that the library would own. Ms. Hildreth further commented that the use restrictions proposed in the earlier drafts of the Letter of Intent had been modified to require that the branch library be operated in a manner consistent with similar size branch libraries and that the Library Commission would have the right to enter into partnerships for use of the facility and determine appropriate use of the facility by the Library. The City Librarian then discussed the circumstances that bound the Redevelopment Agency to insist on the reverter language in the proposed agreement. Ms. Hildreth then outlined a tentative budget for the library’s portion of the project that totaled $3.9 million. She noted that this amount was $625,000 greater than had been estimated for this branch library and discussed various ways that this increased cost could be covered. Library Branch Bond Program Manager Marilyn Thompson then presented a detailed slide program addressing various aspects of the proposed new branch library development and construction, (copy attached). Ms. Thompson then addressed concerns with the $625,000 cost increase for the proposed branch library and outlined various ways this amount could be funded. Deputy City Librarian Paul Underwood then provided a detailed overview of the prospective population growth discussing both the daytime and residential population in Mission Bay as well as user populations in the adjoining neighborhoods. PUBLIC COMMENT ON AGENDA ITEM #4 MISSION BAY BRANCH LIBRARY LETTER OF INTENT An anonymous member of the public commented that the explanatory document related to this item had not been available depriving interested parties of information needed to understand the proposal. This person noted that taking this item out of order ( ahead of the last meeting Minutes) deprived the participants of the benefits of understanding the previous discussion. Mr. Ed Regan suggested that a model of each proposed branch library be available to view at a nearby branch library and the Main Library and indicate where the new branch would be located. Mr. Peter Warfield characterized this proposal as ill advised. Mr. Warfield suggested that the Commission might not get another opportunity to review this agreement that he felt was developed without public input. Mr. Warfield additionally questioned the patron base to support this new branch. COMMISSION COMMENT ON AGENDA ITEM #4 MISSION BAY BRANCH LIBRARY LETTER OF INTENT Vice President Steiman commented that other branch libraries served relatively small populations and suggested that a shared facility with Technical Services probably would not work in this location. Vice President Steiman observed that she still had problems with the reverter clause terms and that she did not believe that this arrangement would be fair to the Library. Commissioner Bautista noted that this was a great opportunity to provide library services to a new community. In response to questions by Commissioner Streets, the City Librarian and Amy Neches of the Redevelopment Agency explained in detail the background circumstances that underlay the reverter clause terms in the proposed Letter of Intent. Additionally, Ms. Neches then explained the costs covered by the 10% administrative fees to be paid to the Agency. Commissioner Coulter expressed some concern with the increase in project costs over the original estimates, noting that this could cause difficulties in having sufficient funds to complete all of the projects. In response, Ms. Hildreth outlined various ways that these costs might be contained. In answer to expressions of concern by Commissioner Swig with the potential costs of operating the new branch, the City Librarian explained that the next round of Prop. E (Library Preservation Fund) hearings would allow the staff to plan branch operations in context of the overall library system. President Higueras expressed concern with what steps were being taken to insure adequate oversight and control costs through careful management of the construction process. In answer to his questions, Ms. Thompson and Matt Schwartz of the Redevelopment Agency reviewed the process proposed to be used to keep tight control of costs throughout the project. President Higueras noted that given the cost increases on these early projects that the Commission must plan to anticipate and address increased costs throughout the life of bond program. Commissioner Bautista expressed the hope that an improving economy might produce additional resources to cover costs and Commissioner Coulter noted that some funds could be found through Prop. 14 (State Library Bond). In response to questions by Commissioner Swig and President Higueras, the City Librarian urged that the Commission act to approve the proposed Mission Bay terms as soon as possible given the overall project timeline. Mr. Schwartz confirmed that delay in approval could pose a risk for increased costs in the development of this project. MOTION: By Commissioner Bautista, seconded by Commissioner Swig authorizing the City Librarian, in consultation with the City Attorney's Office and the Director of Property, to negotiate the final purchase and sale agreement with the Redevelopment Agency in substantially the form of the Letter of Intent. ACTION: AYE 5-1 (Aye-Bautista, Coulter, Higueras, Swig, and Streets) (Nay -Steiman) Commissioner Streets left the meeting at 5:15PM. At the request of the City Librarian, President Higueras called Agenda Item #3 next. Please note: Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 -------------------------------------------------------------------------------- AGENDA ITEM #3 BOND FINANCE/SALES REPORT Ms. Thompson introduced Ms. Monique Moyer of the Mayor’s Office of Public Finance who offered a detailed presentation to the Commission concerning the process involved in the issuance and sale of the library’s bonds (copy attached). PUBLIC COMMENT ON AGENDA ITEM #3 BOND FINANCE/SALES REPORT An anonymous member of the public commented on the Sunshine Ordinance requirements that departures from the agenda be disclosed and noted that explanatory documents were not provided. Mr. Peter Warfield requested that he be given a copy of the report and requested that greater information be made available regarding the library’s responsibilities regarding these bonds. COMMISSION COMMENT ON AGENDA ITEM #3 BOND FINANCE /SALE PROCESS REPORT President Higueras, and Commissioners Coulter and Bautista thanked Ms. Moyer for the depth and informative nature of her report. In response to questions by President Higueras, Ms. Moyer explained that the Commission did approve bond sales and described how her office and that of the Controller carefully tracked the expenditure of bond funds. Ms. Moyer additionally discussed how financial advisors were selected and reported that it was possible for individuals to purchase library bonds. In answer to questions by Commissioner Bautista, Ms. Moyer discussed the city’s overall financial picture and expressed cautious optimism for the city’s future credit worthiness. President Higueras next called Agenda item #5 and noted the rest of the agenda would follow in order. -------------------------------------------------------------------------------- AGENDA ITEM #5 BRANCH LIBRARY BOND PROGRAM REPORT Branch Library Improvement Bond Program Manager Marilyn Thompson brought the Commissioners up to date with a report (copy attached) on the status of the bond program. She discussed the revised schedule, detailed the program budget and plans for future financial reporting, and discussed the bond program oversight committees. The Bond Program Manager then discussed several options for reducing program costs for various branch library projects, outlined models for the typical design and construction process, and discussed details of bond program activities involving the Richmond, Glen Park, Excelsior, and Mission Bay Branch Libraries. The Bond Program Manager concluded her report with comments on community outreach efforts and posting of bond program information on the Library’s website. PUBLIC COMMENT ON AGENDA ITEM #5 An anonymous member of the public expressed satisfaction with the detailed nature of the report, and observed that it was important to keep interests at arm’s length. Mr. Ed Regan found the report fine, noting that while construction may be simple, a lack of knowledge of construction and finance issues could make understanding it complicated. Ms. Nora Dowley inquired about the schedule for the Glen Park Branch Library. Mr. Warfield approved of the report, but expressed disappointment that the report was not noticed in the agenda, nor were supporting documents attached to the agenda. Mr. Warfield cited no mention of collections importance in the planning process. COMMISSION COMMENT ON AGENDA ITEM #5 BRANCH LIBRARY BOND PROGRAM REPORT Commissioner Bautista requested that future reports include a one-page summary for each of the branch library projects. In response to a query by Vice President Steiman, Ms. Thompson clarified her understanding of the likely construction schedule for the Glen Park branch with possible occupancy in 2003 or 2004, with the Mission Bay Branch later. President Higueras called a brief recess at 6:41PM. The Commission returned to session at 6:51PM. -------------------------------------------------------------------------------- AGENDA ITEM #1 APPROVAL OF THE MINUTES OF THE MEETING OF NOVEMBER 15, 2001 Public comment on AGENDA ITEM #1 APPROVAL OF THE MINUTES OF THE MEETING OF NOVEMBER 15, 2001. An anonymous member of the public noted that their previous comments calling that Roberts Rules and the Commission Bylaws called for Minutes to be approved only at regular meetings had not been accurately reported. This person further noted the lack of clear reporting of a statement attributed to Commissioner Chin. Mr. Ed Regan found that his comments had been accurately reported. Mr. Peter Warfield found that there were elements of clarity in these Minutes but that they were in various cited points verbose but drained of meaning. Mr. Warfield then explained what he had intended to say in several reported comments attributed to him. Commission comment on AGENDA ITEM #1 APPROVAL OF THE MINUTES OF THE MEETING OF NOVEMBER 15, 2001 MOTION: by Commissioner Coulter, seconded by Commissioner Bautista for approval of the Minutes of November 15, 2001. ACTION: AYE 5-0 (Bautista, Coulter, Higueras, Steiman, and Swig) -------------------------------------------------------------------------------- AGENDA ITEM #2 APPROVAL OF THE MINUTES OF THE MEETING OF NOVEMBER 28, 2001 PUBLIC COMMENT ON AGENDA ITEM #2 APPROVAL OF THE MINUTES OF THE MEETING OF NOVEMBER 28, 2001. An anonymous member of the public expressed appreciation that the meeting was fully recorded, that the required public comment summaries were not posted on the Library’s website, and cited two examples of specific problems in the accuracy of the reporting in these Minutes. Mr. Ed Regan noted that his comments had been accurately reported. Mr. Peter Warfield noted that he found it difficult to review these Minutes. President Higueras noted that future Minutes would continue to comply with the requirements of the law. MOTION: by Commissioner Steiman, seconded by Commissioner Swig for approval of the Minutes of November 28, 2001. ACTION: AYE 5-0 (Bautista, Coulter, Higueras, Steiman, and Swig) -------------------------------------------------------------------------------- AGENDA ITEM #6 NOMINATION OF COMMISSION OFFICERS FOR 2002 Commissioner Coulter nominated President Higueras to be President for 2002 and President Higueras nominated Vice President Steiman to continue as Vice President for 2002. PUBLIC COMMENT ON AGENDA ITEM #5 NOMINATION OF COMMISSION OFFICERS FOR 2002 Mr. Ed Regan observed that President Higueras and Vice President Steiman had done a good job and would continue to do so next year. Mr. Peter Warfield inquired concerning any campaign finance reporting requirements that might need to be observed. An anonymous member of the public offered best wishes for a successful term in office for the President and Vice President as well as Merry Christmas and Happy Holidays. COMMISSION COMMENT ON AGENDA ITEM #6 NOMINATION OF COMMISSION OFFICERS FOR 2002 Commissioner Swig thanked Commissioner s Higueras and Steiman for their hard work and leadership during the past year. -------------------------------------------------------------------------------- Agenda item #7 PUBLIC COMMENT An anonymous member of the public commented that while the Commission President had promised flexibility in planning that the Library Foundation would contravene that goal. The anonymous member of the public expressed the expectation that such a sentiment would be dismissed and denigrated. Mr. Ed Regan requested expanded public service hours for the Main Library and all branches from 6AM until Midnight seven days a week. Mr. Regan also suggested more comfortable chairs and tables that allowed one to read while standing. Mr. Peter Warfield agreed with the previous speaker’s call for more hours, and thanked Commissioners for their questions. Mr. Warfield additionally thanked two Commissioners he believed to have voted against approval of the Mission Bay Branch Library Letter of Intent. Commissioner Bautista asked if there were any public libraries that operated public service hours such as those suggested by Mr. Regan. Commissioner Coulter pointed out the Friends and Foundation of the San Francisco Public Library has been widely cited as a model of philanthropy and expressed his appreciation for their support. Vice President Steiman noted that Commissioners were unable to leave the meeting to get refreshment without recessing and thus lengthening or delaying the business of the meeting. -------------------------------------------------------------------------------- Agenda Item #7 ADJOURNMENT MOTION: by Commissioner Higueras seconded by Commissioner Coulter that the meeting be adjourned in honor of peace and good will toward all. Public comment on Agenda item #7 ADJOURNMENT None offered ACTION: AYE 5-0 (Bautista, Coulter, Higueras, Steiman, and Swig) The meeting was adjourned at 7:17PM. Michael Housh, Commission Secretary 1/18/02 The number of members of the public who spoke anonymously at this meeting. 1 Please note: Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 Copies of Public Comment Summary Statements as authorized by San Francisco Administrative Code Section 67.16 can be found in Appendix A. These summary statements are provided by the speaker and their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission. -------------------------------------------------------------------------------- Minutes of the special Commission Meeting of December 20, 2001 Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission. The number of members of the public who spoke anonymously at this meeting. 1