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Library Commission Minutes - July 21, 2005

SAN FRANCISCO PUBLIC LIBRARY COMMISSION Minutes of the regular meeting of Thursday, July 21, 2005. (As approved August 18, 1005) The San Francisco Public Library Commission held a regular meeting on Thursday, July 21, 2005 in the Koret Auditorium, Main Library. The meeting was called to order by Vice President Coulter at 4:15 pm. Commissioners present: Coulter, Gomez, Kane, and Strobin. Commissioners excused: Bautista A quorum was present – President Higueras and Commissioner Chin’s arrival was delayed. AGENDA ITEM #1 PUBLIC COMMENT An anonymous member of the public: spoke in opposition to the Friends of the Library. Ms. Ellen Egbert: expressed support for the Friends of the Library, about Commission oversight of branch library plans, designation of liaison to the Council for Neighborhood Libraries (CNL). Mr. Bill Hale: commented on how to improve parking at the Marina Branch. Mr. Peter Warfield: commented on Library’s 2005/06 Budget, and legislation authorizing the acceptance of unrestricted non-profit donations by City Department heads. Mr. Steve Martinez: congratulated the Commission and City Librarian on Library’s FY 2005/06 Budget. Commissioner Chin joined the meeting at 4:30pm. AGENDA ITEM #2 APPROVAL OF THE MINUTES OF JUNE 2, 2005 Public comment on AGENDA ITEM #2 APPROVAL OF THE MINUTES OF JUNE 2, 2005 An anonymous member of the public: found the Minutes incomplete and inaccurate. Mr. Peter Warfield: commented on defects in these Minutes. Commission discussion of AGENDA ITEM #3 APPROVAL OF THE MINUTES OF JUNE 2 , 2005 Commissioner Coulter asked for revisions in the discussion of the Portola Branch Library. Vice President Coulter noted that quotations attributed to others offered in public comment should not be reported in the Minutes. Commissioner Gomez corrected an inaccurate description of herself offered by the anonymous member of the public. MOTION: by Commissioner Chin, 2nd Commissioner Gomez for approval of the Minutes of the regular Public Library Commission meeting of June 2, 2005 as amended. ACTION: 5-0 AYE (Chin, Coulter, Gomez, Kane, and Strobin) AGENDA ITEM #3 APPROVAL OF THE MINUTES OF JUNE 16, 2005 Public comment on AGENDA ITEM #3 APPROVAL OF THE MINUTES OF JUNE 16, 2005 An anonymous member of the public: commented that these Minutes were inaccurate and deficient in detail. Mr. Peter Warfield: spoke about the Commissioners’ discussion of their Minutes, and found these Minutes inaccurate and incomplete. Mr. Steve Martinez: suggested time was better spent addressing issues than discussing Minutes. Commission discussion of AGENDA ITEM #3 APPROVAL OF THE MINUTES OF JUNE 16, 2005 Following a discussion of the history of acrimony concerning approval of meeting minutes it was suggested that the Commission Secretary prepare future meeting Minutes following the example set by the Board of Supervisors, within legal requirements. Deputy City Attorney Catharine Barnes noted that recordings of each meeting were the most complete record of what had occurred. MOTION: by Commissioner Chin, 2nd Commissioner Gomez for approval of the Minutes of the regular Public Library Commission meeting of June 16, 2005. ACTION: 5-0 AYE (Chin, Coulter, Gomez, Kane, Strobin) AGENDA ITEM #4 FRIENDS OF THE LIBRARY REPORT Friend’s Executive Director Donna Bero reported on: The re-opening of the Excelsior Branch Library; The Friend’s Capital Campaign for the Branch Libraries; and The “Among Friends” newsletter and Friend’s bookstores brochures. President Higueras joined the meeting at 4:58pm. Public comment on AGENDA ITEM #4 FRIENDS OF THE LIBRARY REPORT None offered. AGENDA ITEM #5 BRANCH LIBRARY IMPROVEMENT PROGRAM (BLIP) MANAGER’S REPORT Branch Library Improvement Program Manager Marilyn Thompson presented reports on: BLIP schedule; Budget; and Construction Reports, (Copies attached). The BLIP Manager noted that there would be no informational report this month. Mr. Roberto Lombardi, BLIP Construction Manager presented a special report on Bidding and Construction issues, (Copy attached). Public comment on AGENDA ITEM #5 BRANCH LIBRARY IMPROVEMENT PROGRAM (BLIP) MANAGER’S REPORT An anonymous member of the public: spoke about the Excelsior Branch Library re-opening, the Bidding and Construction Report, and the new Glen Park Branch. Ms. Azalria Merrill, Carpenters’ Local 22: urged Library use of local hiring on BLIP projects. Mr. Jim Salinas, Carpenters’ Local 22: discussed San Francisco’s local hiring program; noted availability of a highly skilled local workforce; and the importance of local hiring to City residents. Mr. Peter Warfield: commented on the re-opening of the Excelsior Branch Library. Commission discussion of AGENDA ITEM #5 BRANCH LIBRARY IMPROVEMENT PROGRAM (BLIP) MANAGER’S REPORT President Higueras proposed that Mr. Chris Iglesias of the Mayor’s Office be invited to a future Commission meeting to provide additional information on the hiring of local residents on City funded construction projects. President Higueras called for a brief recess at 6:05pm. The Commission returned to session at 6:18pm. AGENDA ITEM #6 CITY LIBRARIAN’S REPORT City Librarian Luis Herrera reported on: Excelsior Branch Library re-opening; Annual Volunteer Recognition Luncheon; Library Technology & Privacy Advisory Committee; and Current exhibits and programs. Public comment on AGENDA ITEM #5 CITY LIBRARIAN’S REPORT An anonymous member of the public: commented on 190-9th Street opening; and the Library Technology & Privacy Advisory Committee. Mr. Peter Warfield: discussed the “Nazi Persecution of Homosexuals” Exhibit; about lack of materials on Magnus Hirschfeld; and the Library Privacy & Technology Advisory Committee. Mr. Steve Martinez: noted volunteers were a valued Library resource; and that the City Librarian’s Report could be presented as an informational item without need for comment. Commission discussion of AGENDA ITEM #5 CITY LIBRARIAN’S REPORT Vice President Coulter discussed the “Out at the Library” Exhibit and its associated “Nazi Persecution of Homosexuals” Exhibit. Vice President Coulter reported on the Library Technology & Privacy Advisory Committee. Vice President Coulter commended Children and Youth Services staff for producing exemplary book lists for young library users. President Higueras thanked the volunteers, calling special attention to services provided by the volunteer City Guides. AGENDA ITEM #6 LIBRARY FY 2005/06 BUDGET UPDATE REPORT City Librarian Luis Herrera and Library Chief Financial Officer Jay Manglicmot presented an overview of the $62.115, 143.00 FY 2005/06 Library Budget as approved by the Board of Supervisors, (Copy attached). The Library’s Chief Financial Officer reported details of two initiatives, “Every Child Ready to Read” and “Supporting Successful Teens. Mr. Manglicmot then reported how funds budgeted for RFID implementation had been reprogrammed by the Supervisors for other Library uses. Commissioner Kane left the meeting during the report. Public comment on AGENDA ITEM #6 LIBRARY FY 2005/06 BUDGET UPDATE REPORT An anonymous member of the public: inquired about $1 million now in the Budget without Commission review; concerning the “Book Budget”; and about the legality of expenditures and creation of a BLIP “slush fund”. Mr. Peter Warfield: questioned accuracy of the Budget’s numbers; discussed Prop. E’s (Library Preservation Fund 1994) priorities; and wanted details of the “Book Budget”. Mr. Steve Martinez: suggested this report could be presented as an informational update. Comission discussion of AGENDA ITEM #6 LIBRARY FY 2005/06 BUDGET UPDATE REPORT Library Chief of Children and Youth Services Toni Bernardi reported additional information about the “Every Child Ready to Read” and “Supporting Successful Teens” expanded program initiatives. Commissioner Chin recommended that parents and caregivers be kept involved and recommended making these programs available at the Western Addition Branch Library. President Higueras discussed the importance of ongoing maintenance. President Higueras inquired concerning progress in the filling the Library Director of Facilities and Maintenance position. Commissioner Gomez inquired about the “Book of the Month” Club included in the Budget. AGENDA ITEM # 7 LABOR UNION REPORT Ms. Melissa Riley, Librarian’s Guild, thanked the Commissioners for considering issues raised by members of the Carpenters’ Union. Public comment on AGENDA ITEM # 7 LABOR UNION REPORT An anonymous member of the public: favored regular Union reports. Mr. Peter Warfield: welcomed reports by the Library unions. AGENDA ITEM # 8 NEW BUSINESS None offered. AGENDA ITEM #9 ADJOURNMENT MOTION: by Commissioner Chin, 2nd Commissioner Strobin to adjourn the regular July 21, 2005 Public Library Commission meeting “In memoriam” of Library staff member Selby Collins and Robert Harrison. Public comment on AGENDA ITEM #9 ADJOURNMENT None offered ACTION: AYE 5-0 (Chin, Coulter, Higueras, Gomez, and Strobin) The Commission meeting adjourned at 7:18pm. Michael Housh, Commission Secretary 7/29/05 Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's website at http://sfpl.org/. Additional materials not listed as explanatory documents on this agenda, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b)& 67.28(d). ATTACHMENTS: BLIP Program Manager’s report slides BLIP Program Budget, Schedule, and Construction Reports, Library FY 2005/06 Budget Update Report Minutes of the Library Commission Meeting July 21, 2005 Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission.