Library Commission Minutes - July 15, 2004

SAN FRANCISCO PUBLIC LIBRARY COMMISSION (As approved amended September 2, 2004) The San Francisco Public Library Commission held a regular meeting on Thursday, July 15, 2004, in the Koret Auditorium, Main Library. The meeting was called to order by President Higueras at 4:04pm. The following members were present: Bautista, Coulter, Higueras, Streets, and Strobin. It was noted that Commissioners Bautista and Chin’s arrival was delayed. Vice President Steiman was reported excused attendance. President Higueras announced that Mayor Newsom had accepted the Commission’s unanimous recommendation made at its June 17th meeting that Paul Underwood be appointed Acting City Librarian. Acting City Librarian Paul Underwood announced that Governor Schwarzenegger had appointed former City Librarian Susan Hildreth to be California State Librarian. President Higueras announced that he was reordering the taking of agenda items with Agenda Item #4 City Librarian Search following Public Comment, and Agenda Item #2 the Marina Library Peer Review, then Agenda Item #3 the BLIP Manager’s Report, then Agenda Item #7 Incompatible Activities Statement, and then Agenda item #6 Library 2004/05 Budget report followed by the remaining items in original order. Agenda Items: 1) Public Comment 2) Marina Library Peer Review 4) City Librarian Search Process 3) Bond Program Manager's Report 7) Incompatible Activities Statement 6) 2004/2005 Budget Report 13) Adjournment APPENDIX A -------------------------------------------------------------------------------- AGENDA ITEM #1 PUBLIC COMMENT Public comment on AGENDA ITEM #1 PUBLIC COMMENT An anonymous member of the public commented on Ms. Hildreth’s appointment, the role of libraries as described in Dr. Starr’s speech celebrating the San Francisco Public Library’s 125th Anniversary, and regarding a previously presented security update as it related to urbanologist Jane Jacob’s Dark Age Ahead. Mr. Peter Warfield discussed excerpts from what he described as a Library Journal editorial applauding library gadflies such as himself. -------------------------------------------------------------------------------- AGENDA ITEM #2 MARINA LIBRARY PEER REVIEW BLIP Manager Marilyn Thompson introduced the Marina Library Peer Review noted that the presentation would consist of an introduction, the architect’s presentation, a Library response, the Peer Panel review, public comment, and concluding with Commission discussion. Ms. Thompson introduced the Marina Library’s Architect Bobbie Fisch of the Tom Eliot Fisch/ Field Paoli Joint Venture designing the branch. Ms Fisch presented her proposed designs. Acting City Librarian Paul Underwood then presented the Library’s response. The BLIP Manager then introduced the peer panelists: Lawson Willard, Willard Architecture; Robert Herman, Herman & Colliver; and Marie Fisher, Marie Fisher interior Design; who provided their critiques (copies attached) of the proposed design. Public comment on AGENDA ITEM #2 MARINA LIBRARY PEER REVIEW An anonymous member of the public commented on a lack of explanatory documents, found that seismic safety concerns were being neglected, and found the materials presented lacking in sufficient detail to inform any critique for what was being proposed. Mr. Peter Warfield commented on what he found to be a lack of emphasis on or increase in the book collection, and questioned what he understood to be a proposal for combination of circulation and reference desks. Architect Rubin Schwartz found the proposed design competent and complementary to the original design; additionally suggesting use of cork flooring, switching the proposed meeting room and mechanical room, and a more developed landscape plan. Commission discussion of AGENDA ITEM #2 MARINA LIBRARY PEER REVIEW In response to a query by Commissioner Coulter, the Acting City Librarian noted the proposed design called for a 200 linear feet increase in book shelving space in the Marina Library while still providing space to meet ADA (Americans with Disabilities Act) requirements, and noted that the branch design clearly shows separate reference and circulation desks. Responding to questions by Commissioner Bautista, Ms. Thompson noted that every effort was being made to use glazing and surface treatments resistant to graffiti. Commissioner Bautista also lauded the sound deadening properties of cork flooring and urged that teen users be consulted in finishing out of their proposed area. President Higueras agreed with the importance of involving and bringing in teen users, suggesting that the proposed browsing collection area in the front be switched with the proposed teen space. In response Chief of Branches Donna Corbeil noted that another important goal for this renovation was to preserve quiet space for reading for all users. The Acting City Librarian left the meeting 5:40pm -------------------------------------------------------------------------------- AGENDA ITEM #4 CITY LIBRARIAN SEARCH PROCESS (taken up out of order) Library Human Resources Director Donna Marion reported on the staff work and ongoing discussions with the Hawkins Company, a City pre-approved executive search firm recommended for selection to conduct the search for a new City Librarian by a Library staff review committee. The Library’s Director of Human Resources noted Mr. Hawkins would be assisted in the search by Library Consultant June Garcia. Ms. Marion then outlined aspects of a proposed national search process to be compliant with open meeting laws, and with opportunity for Library staff and public input leading to Library Commission recommendation of a candidate(s) to the Mayor to be the new City Librarian before the end of this year. Mr. Hawkins then presented a proposed workplan (copy attached). President Higueras called a recess at 6:00pm. President Higueras left the meeting during the recess Commissioner Coulter called the meeting back into session at 6:14pm. Ms. Marion recommended that the Commissioners approve the proposed contract with the Hawkins Company to conduct an executive search for candidates for the Library Commission’s review and consideration to recommend to the Mayor for appointment as City Librarian. Public comment on AGENDA ITEM #4 CITY LIBRARIAN SEARCH PROCESS An anonymous member of the public commented that use of gift funds for the search process signaled that there would not be an open process and urged consideration by potential applicants of previous controversies concerning selection of City Librarian. Mr. Peter Warfield expressed concern that the City Librarian search, a core function, be privately funded and found the proposed process did not allow for sufficient input from members of the public such as himself. Ms. Andrea Grimes, Librarian’s Guild, urge that Library staff be actively involved in the City Librarian search process Commission discussion of AGENDA ITEM #4 CITY LIBRARIAN SEARCH PROCESS The Commissioners discussed how the search would be funded through use of gift funds as the Board of Supervisors had cut funds designated for the search from the Library’s Budget. There was also discussion of details of Mr. Hawkins’ previous experience, the various processes to be developed to recruit and screen candidates, gather Library staff input and public comment, and about a proposed timeline for the search process MOTION: Commissioner Bautista, 2nd Commissioner Streets for approval of a contract with the Hawkins Company to conduct an executive search for candidates for the Library Commission to recommend to the Mayor for appointment as City Librarian. Adopted by the following vote: AYE -0 (Bautista, Chin, Coulter, and Streets) The Acting City Librarian rejoined the meeting at 6:45pm -------------------------------------------------------------------------------- AGENDA ITEM #3 BOND PROGRAM MANAGER’S REPORT (taken up out of order) (Presented by Branch Library Improvement Program Manager Marilyn Thompson -This is a discussion item to allow the Branch Library Bond Program Manager to report on recent bond program related activities and make announcements.) Ms. Thompson reported there would be no informational presentation at the meeting. The BLIP Manager next presented the current budget and schedule of active projects, and community outreach update report. The BLIP Manager followed with a construction activities report, (copies attached). Ms. Thompson noted there would be no special report. Public comment on AGENDA ITEM #3 BOND PROGRAM MANAGER’S REPORT An anonymous member of the public found the print in the reports too small, expressed dismay at what they found to be unreasonable delay in addressing seismic safety issues, and questioned if sufficient funds were available for the Parkside Branch Mr. Peter Warfield commented that the reports were difficult to understand and suggested that seismic risk issues were not being addressed in a timely manner. Mr. Warfield also proposed that the Library seismically upgrade the Richmond Branch prior to its planned renovation. -------------------------------------------------------------------------------- AGENDA ITEM #7 INCOMPATIBLE ACTIVITIES STATEMENT (taken up out of order) Ms. Donna Marion, Library Human Resources Director and Deputy City Attorney Catharine Barnes provided the Commissioners with an overview of the background to and details of the new requirement that led to the drafting of the proposed statement of Incompatible Activities, (copy attached), for the Library Commission and the Library Department as a result of voter approval of Prop E (Conflict of Interest Regulations 2003). Public comment on AGENDA ITEM #7 INCOMPATIBLE ACTIVITIES STATEMENT An anonymous member of the public commented that they could not imagine how any policy outlawing favoritism would be approved by the Library Commission. Commission discussion of AGENDA ITEM #7 INCOMPATIBLE ACTIVITIES STATEMENT MOTION: by Commissioner Streets, 2nd Commissioner Chin for approval of the proposed Statement of Incompatible Activities for the Public Library Commission and Public Library Department. Adopted by the following vote: AYE 4-0 (Bautista, Chin, Coulter, and Streets) -------------------------------------------------------------------------------- AGENDA ITEM #6 LIBRARY 2004/05 BUDGET REPORT (taken out of order) Library Finance Director George Nichols presented an overview (copy attached) of the current status of the Library’s proposed 2004/05 Budget under consideration at the Board of Supervisors. Public comment on AGENDA ITEM #6 LIBRARY 2004/05 BUDGET REPORT An anonymous member of the public questioned Mr. Nichol’s report concerning the Budget Committee of the Board of Supervisors’ approval of a budget reserve to fund RFID, suggesting that the Board had only delayed making a decision. This person also discussed Supervisor Daly’s action to put two senior Library staff members’ salaries on reserve because of a perceived delay by the Library in expending Prop. E (Library Preservation Fund 1994) monies on San Francisco Unified School District school libraries as directed by the Board last year. Mr. Peter Warfield found the RFID discussion at the Budget Committee interesting and noted that he had challenged the accuracy of reports concerning library staff RSI (repetitive stress injuries). Ms. Deborah Doyle, Friends of the San Francisco Public Library, commended Mr. Nichols and former City librarian Susan Hildreth’s outstanding work in defending the Library’s budget before the Budget Committee, noting Supervisors had lauded Ms. Hildreth as one of the best City department managers. Ms. Doyle also called attention to Library staff testimony supporting RFID. Commission discussion of AGENDA ITEM #6 LIBRARY 2004/05 BUDGET REPORT In response to Commissioner Streets’ questions, Mr. Nichols noted that it was not likely that the San Francisco Unified School District would forgo accepting the $500.000 in Library Prop. E funds given to them last year by the Board of Supervisors in light of their recent windfall from settlement of outstanding litigation. In view of an imminent loss of the meeting’s quorum Commission Coulter continued the remaining agenda items to consideration at a future meeting and moved to adjournment. -------------------------------------------------------------------------------- AGENDA ITEM # 13 ADJOURNMENT MOTION: by Commissioner Chin, 2nd Commissioner Bautista that the meeting be adjourned. Public comment on AGENDA ITEM # 10 ADJOURNMENT None offered. The meeting was adjourned at 7:52pm. ACTION: AYE 4-0 (Bautista, Chin, Coulter, and Streets) -------------------------------------------------------------------------------- Michael Housh, Commission Secretary 9/2/04 Please note: Amendments to these Minutes are in alternative typeface. Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 ATTACHMENTS: Marina Library Peer Panelist critiques Branch Library Improvement Program (BLIP) Manager’s Report notes Branch Library Improvement Program Schedule 2/19/04 (PDF 151K) Branch Library Improvement Program Budget 6/17/04 (PDF 72K) Marina Peer Review floor plan and reviewer’s comments (PDF 534K) Statement of Incompatible Activities (PDF 34K) The Hawkins Company City Librarian search workplan 2004/05 Library Budget Summary Report Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission. The number of members of the public who spoke anonymously at this meeting. 1 -------------------------------------------------------------------------------- Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's Web site. Additional materials not listed as explanatory documents, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b) & 67.28(d).
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