Library Commission Minutes - September 16, 2004

SAN FRANCISCO PUBLIC LIBRARY COMMISSION (As approved November 4, 2004) Minutes of the regular meeting of Thursday, September 16, 2004. The San Francisco Public Library Commission held a regular meeting on Thursday, September 16, 2004, in the Koret Auditorium, Main Library. The meeting was called to order by President Higueras at 4:02 pm. The following members were present: Bautista, Coulter, Higueras, and Strobin. Vice President Steiman was reported excused. Agenda Items: 1) Public Comment 2) Approval of August 19 Minutes 3) Western Addition Library Peer Review 4) Bond Program Manager's Report 5) City Librarian Search 6) Adjournment APPENDIX A -------------------------------------------------------------------------------- AGENDA ITEM #1 PUBLIC COMMENT Public comment on AGENDA ITEM #1 PUBLIC COMMENT An anonymous member of the public noted that the Commission had chosen to meet on Rosh Hashanah and continued his discussion concerning the impact of a lack of accountability and how a recent letter from President Higueras related to this subject. -------------------------------------------------------------------------------- AGENDA ITEM #2 APPROVAL OF THE MINUTES OF AUGUST 19, 2004 Public comment on AGENDA ITEM #2 APPROVAL OF THE MINUTES OFAUGUST 19, 2004 An anonymous member of the public commented that the Minutes did not report a brief recess taken, inaccurately cited an Library Journal article when American Libraries was mentioned, and inaccurately reported this person’s comments. Commission discussion of AGENDA ITEM #2 APPROVAL OF THE MINUTES OF AUGUST 19, 2004 MOTION: Commissioner Bautista, 2nd Commissioner Coulter for approval of the Minutes of the regular Commission meeting of August 19, 2004 as amended to include report of a brief recess and to verify an article citation. Adopted by the following vote: AYE 5-0 (Bautista, Chin, Coulter, Higueras, and Steiman) -------------------------------------------------------------------------------- AGENDA ITEM #3 WESTERN ADDITION LIBRARY PEER REVIEW Branch Library Improvement Program Manager Marilyn Thompson introduced the architects’ presentation, the Library’s response, and the Peer Panel review presentation for the proposed renovation and slight expansion of the Western Addition Library. The first five part presentation was by Mr. Kent Ford, Bureau of Architecture, who presented his plan for an updated $2.4 renovation of the original Appleton design that addressed seismic safety, ADA (Americans with Disabilities Act) concerns, and provided for a modest expansion beyond the scope originally provided in Prop. A. (Branch Library Improvement Bond 2000). Acting City Librarian Paul Underwood followed-up with the Library’s response lauding the architect’s sensitivity to the original design of the existing 1965 building while providing 250 sq ft’ of additional functional space, making an effective reorganization of existing space, and introducing the needed ADA upgrades. Next the Peer Panelists: Michael Tauber, RossDrulisCusenbery Architecture; Bryan Shiles, Gordon Chong & Partners; Marie Fisher, Marie Fisher Interior Design presented their comments (copy attached). Public Comment on AGENDA ITEM #3 WESTERN ADDITION LIBRARY PEER REVIEW An anonymous member of the public commented on the lack of explanatory documents available, found the slides presented insufficiently informative, noted that no information was available on the proposed reading garden. The person commented that the design could be powerful but that it was difficult to appreciate without the background materials being made available to consider. Commission discussion of AGENDA ITEM #3 WESTERN ADDITION LIBRARY PEER REVIEW Commissioner Coulter agreed with reviewers’ comments about a need to carefully consider the proposed entry area design. In response to questions by Commissioner Bautista about the proposed interiors and the proposed use of “access” flooring were further explained. Commissioner Bautista found the proposed reading garden interesting, noting that other branches had accessible outside program areas that worked well. In response to questions by President Higueras the Acting City Librarian discussed the importance of keeping the strong connection between the Western Addition Branch Library and the adjoining Hamilton Playground. In response to Commissioner Bautista’s suggestion that there be Japanese influence in the landscaping to reflect the branches’ Japanese collection, the Acting City Librarian pointed to the need for pleasing but low maintenance landscaping. In response to a query by President Higueras, Mr. Underwood discussed the necessary trade-off between maintaining the existing collection size and addressing the increased services needs, accessibility requirements, and seismic safety improvements. The Acting City Librarian also echoed Commissioners’ comments about the importance of having defined teen spaces. In answer to a question by President Higueras concerning the seismic structural bracing proposed the Architect Mr. Ford discussed options under consideration. He agreed with President Higueras that use of bulky steel bracing should be avoided. President Higueras offered the Peer Panelists the Library Commission’s thanks for their assistance in helping to maintain high standards of design excellence in the Branch Library Improvement Program. -------------------------------------------------------------------------------- AGENDA ITEM #4 BOND PROGRAM MANAGER’S REPORT (Presented by Branch Library Improvement Program Manager Marilyn Thompson -This is a discussion item to allow the Branch Library Bond Program Manager to report on recent bond program related activities and make announcements.) Ms. Thompson noted there would be no informational presentation at this meeting and then presented: the current budget, noting there were no changes reflected; the schedule of active projects; and a community outreach update report (copies attached). The BLIP Manager then presented a construction activities report. (copy attached). Ms. Thompson concluded her report with a presentation in response to the Peer Review Panel comments concerning the Marina Branch Library. Public comment on AGENDA ITEM #3 BOND PROGRAM MANAGER’S REPORT An anonymous member of the public found the color copies of the construction reports useful and questioned the rationale for dedicated teen use spaces in branch libraries with relatively few teenage users. Melissa Riley, Librarian’s Guild, discussed concerns about dedicated teen use spaces suggesting that plans were not fully thought out and that such use had implications MS Riley proposed that accommodation might be possible in larger branches but not the smaller ones. Toni Bernardi, SFPL Chief of Children and Youth Services, strongly disagreed with the preceding comments on dedicated teen use spaces, noted the important of creating, providing, and maintaining distinct teen users spaces . The Library’s Chief of Children and Youth Services noted that teen users were the Library’s future and that it was critical that they be welcomed and not shut out. Commission discussion of AGENDA ITEM #4 BOND PROGRAM MANAGER’S REPORT Commissioners Bautista and Chin strongly seconded Ms. Bernardi’s comments on the critical importance of creating and making available dedicated teen space and actively encouraging teen use of libraries. Commissioner Coulter noted that of the seismic bracing options he preferred Option A for less obtrusive supports. The Acting City Librarian left the meeting at 5:56pm -------------------------------------------------------------------------------- AGENDA ITEM #5 CITY LIBRARIAN SEARCH Library Human Resources Director Donna Marion presented an update to the Commissioners on the ongoing City Librarian Search process. Ms. Marion discussed: the revised search timeline; how potential candidates were being identified; a draft job description; and where outreach was being made. The Director of Human Resources discussed the as yet unresolved salary issues and proposed to keep the Commissioners informed as developments evolved. Public comment on AGENDA ITEM #5 CITY LIBRARIAN SEARCH Ms. Cathy Bremer, Librarian’s Guild, Local 790, question the lack of mention of a requirement for a Master of Library and Information Services (MLS) Degree as well as specific professional experience as a working librarian, noting that State law required that the “county librarian” have an MLS degree in order to be qualified to serve. Ms. Bremer suggested that the Library deserved a qualified and committed leader. An anonymous member of the public inquired how the draft job description corresponded with the survey responses for qualities and qualification wanted and called attention to existing Commission policy requiring both an MLS Degree and years of professional experience. This person also expressed concern with the use of terms such as visionary. Ms. Melissa Riley, West Portal Librarian/Librarian’s Guild, expressed surprise at lack of mention of a MLS Degree, the absence discussion of the City Librarian’s role regarding the library’s collections, and noted candidates had to be super managers with clear professional credentials that would not make mistakes that a non-librarian might. Ms. Riley noted the person chosen must be both a good librarian and a good manager. Ms. Deborah Doyle, Friends of the Library, observed that given the visibility and important leadership role in the regional and national library world of our City Librarian that a MLS Degree was essential to having the professional creditability and personal knowledge and experience to lead the San Francisco Public Library. Commission discussion of AGENDA ITEM AGENDA ITEM #5 CITY LIBRARIAN SEARCH PROCESS President Higueras suggested addition of a requirement for a MLS Degree as well as years of 10 progressively challenging professional experience. President Higueras said above all candidates should be passionate about libraries and dedicated to providing leadership. Commissioner Chin suggested that the desirable skills be listed as bullet points. President Higueras noted that candidates must understand the critical importance of participating in an ongoing dialogue about how to better serve library users. In response to a question by Commissioner Coulter, Ms. Marion explained that the City required that a job description rather than just a job scope as was previously presented be published as part of the recruitment and hiring process. She read a proposed qualifications clause to be added the Job Description requiring candidates have a MLS Degree and 10 years of professional experience. MOTION: Commissioner Bautista, 2nd Commissioner Chin to approve the proposed job description for City Librarian with the addition of a qualifications statement requiring candidates have a Master of Library and Information Services (MLS) Degree from a ALA (American Library Association) recognized graduate school and 10 years of professional experience. Adopted by the following vote: AYE 4-0 (Bautista, Coulter, Higueras, and Strobin) -------------------------------------------------------------------------------- AGENDA ITEM # 6 ADJOURNMENT MOTION: by Commissioner Bautista, 2nd Commissioner Coulter that the meeting be adjourned. There being no further business, the Commission meeting was adjourned at 6:27pm ACTION: AYE 4-0 (Bautista, Coulter, Higueras, and Strobin) -------------------------------------------------------------------------------- Michael Housh, Commission Secretary 9/30/04 Please note: Copies of Commission Minutes and handouts are available in the Office of the Commission Secretary, 100 Larkin Street, San Francisco, CA 94102 ATTACHMENTS to the September 16, 2004 Minutes: Branch Library Improvement Program (BLIP) Manager’s Report notes Branch Library Improvement Program Schedule 2/19/04 Branch Library Improvement Program Budget 6/17/04 Western Addition Peer Review notes (PDF 61K) City Librarian job description (PDF 79K) Appendix A The Public Comment Summary Statements included in these Minutes are authorized by San Francisco Administrative Code Section 67.16. These summary statements are provided by the speaker. Their contents are neither generated by, nor subject to approval or verification of accuracy by, the San Francisco Public Library Commission. The number of members of the public who spoke anonymously at this meeting. 1 -------------------------------------------------------------------------------- Explanatory documents: Copies of listed explanatory documents are available as follows: (1) from the Commission Secretary/Custodian of Records, Main Library, 6th Floor, (2) in the rear of the Koret Auditorium immediately before and during the meeting, and (3)to the extent possible, on the Library's Web site. Additional materials not listed as explanatory documents, if any, that are distributed to the Library Commissioners prior to or during the meeting in connection with any agenda item will be available to the public for inspection and copying in accordance with Government Code Section 54954.1 and Sunshine Ordinance §§ 67.9, 67.28(b) & 67.28(d).
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